The posting
About LEARN Corporation, Crest School & Mastery School
LEARN Corporation is Thailand’s leader in lifelong-learning EdTech. Guided by our conviction that “learning opportunities can improve one’s quality of life,” we harness technology to design engaging, age-inclusive learning experiences that help people develop new skills, achieve ambitious goals, and pass on good things to others—advancing Thai society together. Our dream is to serve as a private “ministry of education,” upgrading education nationwide and preparing every learner for the future.
Our flagship schools—Crest School and Mastery School are at the forefront of educational innovation in the heart of Bangkok, offering a holistic approach that prepares students for lifelong learning and success. Our career-based curriculum unlocks each student’s unique potential, providing a well-rounded education that exceeds international standards and is rigorously endorsed by the Ministry of Education.
We empower students to explore their passions and excel in their chosen fields, leveraging resources from our sister companies—OnDemand, EduSmith, Appa, and Ignite—to enhance academic and career readiness. At Crest School, we nurture a global mindset by fostering an environment that embraces diversity and encourages open-mindedness.
Join us and guide the next generation as they design, pursue, and master their own paths to success
What You’ll Drive
1. Procurement & Expense Claim Administration
- Coordinate the end-to-end administrative process for purchase requests, purchase orders, and expense claims.
- Review supporting documents for completeness and accuracy before submission.
- Process complete requests and claims within the agreed service timeline.
- Communicate with requesters to clarify or correct incomplete documentation.
- Coordinate with Finance, Procurement, and relevant internal teams to ensure smooth processing and payment.
2. Inventory & School Supplies Management
- Manage inventory records for textbooks, uniforms, stationery, school supplies, and other administrative materials.
- Conduct regular physical stock checks and reconcile physical quantities against records.
- Investigate and report discrepancies and coordinate corrective actions.
- Maintain accurate records of stock movement, receiving, issuing, and remaining balances.
- Monitor stock levels and coordinate replenishment when necessary.
3. School Asset Management
- Maintain the school’s fixed asset and equipment records.
- Register and update newly acquired assets upon receipt.
- Coordinate asset tagging, relocation, transfer, disposal, and related documentation.
- Conduct periodic physical asset verification and reconcile discrepancies.
- Ensure asset records are accurate, complete, and up to date.
4. Government & Regulatory Coordination
- Act as the key contact person for all government and regulatory matters on behalf of the school.
- Coordinate and communicate with relevant government agencies and external authorities on school-related matters.
- Manage timelines and follow up on pending requests, approvals, registrations, licenses, and other government-related processes.
- Maintain an organized record of government correspondence, submissions, approvals, requirements, and follow-up status.
- Communicate relevant regulatory updates, requirements, and actions to the School Management and responsible teams.
- Coordinate internal teams to ensure the school responds to government requirements accurately and within the required timelines.
5. Account & Payment Management
- Coordinate the creation, modification, deactivation, password resets, and access permissions for email, security and printer accounts for teachers, staff, and students.
- Monitor and review CCTV footage when incidents occur to support incident investigation, fact-finding, and appropriate follow-up actions.
- Coordinate with IT or system owners for issues requiring technical support.
- Follow up with parents/guardians regarding overdue payments through appropriate communication channels.
- Coordinate with Admissions, Finance, and School Management on payment status, payment plans, and exceptional cases.
- Support the implementation of agreed payment plans, extensions, or other collection arrangements.
6. Operations & Process Improvement
- Provide day-to-day administrative support to ensure smooth school operations.
- Identify gaps or inefficiencies in administrative processes and propose practical improvements.
- Implement process improvements that enhance efficiency, tracking, documentation, communication, and cross-functional coordination.
- Support administrative operations across Crest School and Mastery School as assigned.
What You’ll Bring
- Bachelor’s degree in Business Administration, Management, Education, or a related field.
- 1–3 years of experience in school administration, office administration, operations, or a related role.
- Experience in coordinating with multiple internal teams and external stakeholders; experience in an educational institution is a plus.
- Good command of written and spoken English.
- Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
