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Open nowPosted 22 days ago

Executive Administrative Assistant

Orbia261 open roles

Where
Givatayim, Israel
Work mode
Hybrid
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Your applicationOpen nowExecutive Administrative AssistantOrbia · Givatayim, Israel

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Orbia's own form.

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.4%1 day
  2. 3.5%3 days
  3. 7.7%7 days
  4. 13.4%14 days
  5. 34.5%30 days
This job: posted 22 days ago

The posting

Executive Assistant Responsibilities:

  • Executive Support: Provide high-level, confidential administrative support to the head of people and IT.
  • Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
  • Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
  • Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
  • Administrative support in the People and IT - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability.
  • Communication and collaboration: support in the planning and execution of unit welfare events in Israel, and professional communities across the globes. work closely with i-com, to advance the internal portal for the relevant units and more.
  • Project Coordination: Assist with special projects and initiatives in both departments, according to needs.

Qualifications & Skills:

  • Proven experience as an Executive Assistant supporting senior executives, preferably in a fast-paced global environment.
  • Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage.
  • High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Experience working with SAP systems is an advantage.

  • Exceptional organizational and time management skills with meticulous attention to detail.
  • Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
  • Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.
  • Proactive, can-do attitude, resourceful, and self-starter who can anticipate needs and solve problems independently.
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