The posting
Initial Posting Date:
10/09/2026
Application Deadline:
10/15/2026
Agency:
Judicial Department
Salary Range:
$4,765 - $7,392
Position Type:
Employee
Position Title:
Court Operations Specialist (Court Clerk)
Job Description:
Part Time: This is a part-time position (.5 FTE, 20 hours per week). The salary range shown above is for a full-time position. The adjusted salary range for this part-time position is $2,382.50 – $3,696/month.
Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.
Who We Are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits to You
- We pay up to 99% of medical insurance premiums for part-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job.
- In this job profile, we offer candidates who are new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.
Position Highlights
The Clatsop County Circuit Court in Astoria, Oregon, is hiring a part-time Court Clerk (Court Operations Specialist).
In this role, you will manage cases filed with the court from start to finish. This includes reviewing filings for accuracy and completeness, entering data into the case management system, and working with judges, supervisors, and other court staff to determine appropriate next steps. You will review cases and reports, ensuring that all deadlines are met. You will also help determine workload priorities, maintain desk manuals, and update resource materials.
Customer service is a key part of this position, and the support you provide will be in person, over the phone, through video, and in writing. You will explain OJD policies and court procedures to attorneys, litigants, the public, and other interested parties. You will answer questions about the status of cases and the court calendar. You will also provide general technical troubleshooting for the court’s public computer kiosks, remote court appearances, the court’s public-facing website, and electronic filings.
You will spend part of your time performing cashiering duties, including accepting and receipting payments. You will also help orient and train new employees as needed.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter (REQUIRED)
- Attach your cover letter (not to exceed two pages) into the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
- Address the cover letter “To the Hiring Manager.”
- In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
- Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
- Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
- Attach your updated resume into the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
- Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Document Format
- Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
- Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
- We are unable to accept these formats: Apple(.pages), Google Docs(.gdoc), ZIP(.zip), and Microsoft Word 97-2003(.doc)
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
The application deadline is 11:59 p.m. PT on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.) The qualified candidate must have a high school diploma or equivalent.
AND
Four (4) years of responsible administrative experience, in a moderately complex office or business setting, demonstrating the knowledge, skills, and abilities needed for this position.
OR
Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
- Experience performing a variety of clerical or administrative tasks with strict deadlines in a professional setting.
- Experience maintaining accuracy while multitasking, despite frequent interruptions or distracting surroundings.
- Experience using a computer and different applications to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Experience handling cash or credit card transactions and generating receipts.
Working Conditions
- This is a part-time (.5 FTE, 20 hours per week) position. The work schedule is to be determined but is expected to fall between 8:00 a.m. and 5:00 p.m. Monday through Friday. This position is eligible for straight-time compensation for up to 40 hours and is eligible for overtime compensation for any hours worked in excess of 40 per workweek.
- Daily data entry and work with confidential documents and information.
- Frequent phone and in-person contact with people from diverse backgrounds.
- Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
- Occasionally lifting loads that weigh less than 10 pounds.
- Extended periods of sitting or standing.
- Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, and scanner.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Age-Based Discrimination
OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.
Veterans’ or Oregon National Guard Preference Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates who are new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity, click here.
Employee Benefits Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
Questions and Support
- If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are available here.
- For questions about a specific OJD job posting, call 503-986-5930 or email [email protected].
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
