CoE Student Engagement Coordinator

Department:

College of Engineering Marketing

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

● A Resume

● A Cover Letter

For additional information please contact: Alaina Hill at [email protected]

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) CoE Student Engagement Coordinator for the College of Engineering at Oregon State University (OSU).

The College of Engineering (CoE) External Relations team is seeking an organized, detail-oriented student to join our team part-time (an average of 6-9 hours per week). This position supports both the College of Engineering Events and Donor Engagement programs, contributing to meaningful experiences for alumni, donors, students, faculty, and friends of the college.

The Engagement Team Student Assistant will divide their time between event support and donor engagement activities. The position reports directly to the Associate Director of Events, who serves as the supervisor of record, while also providing regular support to the Associate Director of Donor Engagement. The student will work closely with both team members and will receive assignments and project direction based on operational needs.

This role requires exceptional attention to detail, strong organizational skills, professionalism, and the ability to manage multiple projects effectively.

Position Duties

• Data entry and maintaining event-related records and documentation
• Drafting event communications and documents
• Creating and printing name tags
• Delivering/picking up event equipment, materials or mail to COE event locations
• Editing, formatting, and preparing donor engagement materials and reports
• Printing, assembling, and mailing stewardship and donor communications
• Drafting stewardship materials such as impact pieces, thank-you notes, and related collateral
• Assisting with data analysis and reporting projects to improve stewardship efforts

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

• Communication, Critical Thinking, Teamwork, Technology

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required

• Ability to work an average of 6-9 hours per week during the academic year, with occasional flexibility for special events in the office (Covell Hall) or at event spaces on campus.
• Availability during Fall, Winter, and Spring terms of the 2026-2027 school year unless otherwise discussed with hiring manager. Optional opportunity to work remotely approx. 3hrs per week in the summer.
• Ability to communicate in a professional, positive, and friendly manner.
• Experience in an office and/or event setting.
• Ability to lift up to 30 lbs.
• Experience with Microsoft Office Suite and/or Google Workspace.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and projects simultaneously.
• Demonstrated commitment to promoting and enhancing diversity and inclusion.
• Able to maintain confidentiality.
• Ability to represent the College of Engineering with maturity and professionalism.
• Ability to work independently and collaboratively as part of a team.
• Responsible, dependable, punctual, and adaptable.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard 125-155-0200) as per OSU Standard 576-056-0000 et seq.

Preferred

• Currently enrolled at Oregon State University.
• Experience handling sensitive/confidential information.
• Experience working in an office, customer service, event, or administrative environment.

Working Conditions/Schedule:

- Office, storage areas, events, work schedule will vary. - The Engagement Team Student Assistant works collaboratively with both the Events and Donor Engagement teams. - While the Associate Director of Events serves as the supervisor of record, the student will regularly support projects and assignments from both functional areas and is expected to communicate proactively with each supervisor regarding priorities, deadlines, and scheduling.

Salary Range:

Anticipated Start Date:

2026-09-18

Anticipated End Date: