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Open nowPosted 123 days ago

Administrative Assistant to Dean - Science & Engineering

oru86 open roles

Where
Tulsa, OK, US
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Your applicationOpen nowAdministrative Assistant to Dean - Science & Engineeringoru · Tulsa, OK, US

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Share of postings closed within
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  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 123 days ago

The posting

ABOUT US

Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.

JOB DESCRIPTION

- FULL-TIME

The primary responsibility of this job is to provide administrative support for the Dean of the College of Science and Engineering.

RESPONSIBILITIES

  • Monitor Course Schedule Change Requests (CSCR's) and keep log
  • Monitor College of Science and Engineering emails
  • Process items for dean signature and distribute to next step
  • Monitor COSE Curriculum Change Proposals (CCP's) and keep a log
  • Create agenda and take minutes for the COSE biweekly Chairs meeting
  • Attend the monthly COSE College meeting
  • Send notification and reminders to COSE department chairs and assistants about things coming due to the dean
  • Attend Chapel every Wednesday and Friday
  • Attend all university wide meetings and prayer services throughout the year
  • Check the mail at least once a week
  • Coordinate the COSE Faculty Breakfast at the beginning of the Academic Year
  • Work with department chairs to determine who will attend the CEP meetings and relay that information to the ORU coordinator
  • College department meeting minutes each month
  • Run reports as needed
  • Work with departments to update the outlook address book each semester
  • Add all important dates and deadlines to the dean's calendar
  • Schedule meetings and interviews for the dean
  • Process requisitions when needed
  • Keep up with the budget
  • Monitor Faculty and Staff hiring

REQUIREMENTS

EDUCATION: Requires a high school diploma or GED. College level courses are helpful.

EXPERIENCE/SKILLS/ABILITIES:

  • Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software. Requires excellent keyboarding skills.
  • Requires 3 (three) years of secretary or 5 (five) years clerical experience.
  • Must be able to compose correspondence and take minutes.
  • Must be creative and resourceful.
  • Must exhibit and maintain confidentiality
  • Must possess the ability to recognize needs and implement changes when needed.
  • Must exhibit the ability to complete comprehensive projects with minimal supervision.
  • Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures.

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

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