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Open nowPosted 4 days ago

Program Coordinator

OTSI35 open roles

Where
Carmen, Provincia de San José, Costa Rica
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Your applicationOpen nowProgram CoordinatorOTSI · Carmen, Provincia de San José, Costa Rica

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on OTSI's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. OTSI postings stay open a median of 5 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 4 days ago

OTSI median: 5 days open

The posting

• Coordinate calendars, invitations, and meeting logistics for managers, projects, and staff meetings. Share weekly time-off updates and maintain a calendar of key dates. • Review and coordinate leadership meeting invitations and calendar commitments on a daily basis. • Support the Costa Rica team with local meetings, file requests, and occasional training coordination. • Prepare roster and headcount reports; update organizational charts and public distribution lists; and process employee changes by following the appropriate onboarding or offboarding steps. • Update relevant Teams channels, SharePoint sites, and trackers. Maintain the vacation tracker and send service-anniversary reminders to managers. • Track required corporate training completion, including Standards of Business Conduct, Global Trade, and Records Management • Compile monthly direct-report summaries and managers’ accomplishments, coordinate Engineering and Enablement monthly reviews, and keep related SharePoint folders organized. • Maintain SharePoint content and structure, and support the preparation of monthly program materials. • Coordinate All Employee meetings and Quarterly Business Reviews, including invitations, agenda planning, presentation inputs, session hosting, executive summaries, and recognition items. • Consolidate quarterly presentation materials and coordinate review of the required inputs. • Provide employee information for business continuity planning when requested; this role supports information gathering and does not lead the drill process. • Identify opportunities to improve team processes, organize and clean up SharePoint sites, and explore automation for recurring trackers, including AI license tracking. Requirements • Advanced English proficiency (B2+ to C1) and strong written and verbal communication skills. • Advanced Microsoft Excel skills and strong PowerPoint and OneNote skills, including the ability to prepare presentations and present information clearly. • Excellent organization, attention to detail, follow-through, and the ability to coordinate several deliverables at once. • A service-oriented, energetic approach and confidence working with managers and cross-functional teams. • Comfort using Microsoft Teams and SharePoint for team communication and information management. Preferred qualifications • Experience with Power Automate • SAP • Microsoft Copilot, or other AI-enabled productivity tools is an advantage. • Familiarity with continuous improvement practices such as Kaizen is also welcome.

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