The posting
Overview
The PNNL Office of General Counsel is a group of dynamic legal professionals who counsel, advise, and proactively partner with managers and subject matter experts to provide innovative and risk-based solutions to achieve mission success. We understand that the work performed at PNNL is complex and embrace the challenge of finding innovative and compliant solutions while enabling cutting-edge research and development to take place. We strive to build collaborative relationships of trust and serve as a reliable resource for overcoming challenges and resolving concerns while being ethical in all that we do.
This position provides comprehensive, high-level support to the Executive Director & General Counsel (General Counsel) and the Office of General Counsel (OGC). Primary interface will be with Office of General Counsel management and staff, Laboratory Director’s Office, Department of Energy Pacific Northwest Site Office (PNSO), Battelle Memorial Institute (BMI), and the Pacific Northwest Division Board of Directors (PNWD). This position will be expected to work with administrative and functional staff across all PNNL Directorates to develop and deliver an integrated strategy that advances, promotes, and accomplishes the PNNL mission.
Responsibilities
Primary duties for this position include direct support of the General Counsel, OGC managers and attorneys, consist of:
- Managing multiple complex priorities, calendars, and schedules.
- Managing travel arrangements and expense reports.
- Tracking action items for and from the General Counsel through completion.
- Supporting General Counsel and Attorneys in preparing for meetings & presentations.
- Organizing and maintaining documents in Legal Files.
- Effectively communicating and corresponding with Laboratory leaders and staff, outside counsel, DOE counsel, PNSO, PNWD Board & Committee Members, BCO and other external parties.
- Maintaining effective working relationships with administrative counterparts across PNNL, and DOE management, among other organizations, as appropriate.
- Back up for preparing and updating internal and external reports, reviews, and other documents for DOE, and BMI.
- Support litigation management:
- Provide administrative support to attorneys and paralegals on litigation matters and invoicing as requested.
Support and coordinate PNWD Board and Committee meetings three times per year, while ensuring attention to detail.
- Maintain annual board preparation timelines
- Support agenda preparation
- Support communication to PNWD Board of Directors
- Support drafting of Board appointments, resolutions, and board minutes.
- Maintain current contact list of Board and Committee members and their Assistants.
- Support OGC updates to Business & Audit Committee.
- Schedule reviews and prep sessions for Board presentations.
- Support scheduling and arranging Board tours and other activities, as requested.
- Obtain necessary access credentials for board members and guests.
- Maintain all board documents in Diligent and oversee Diligent Access.
- Assist in onboarding new staff.
- Support annual attorney licensing requirements.
- Support onboarding of new OGC staff.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Strong Initiative and attention to detail.
- Strong interpersonal skills.
- Excellent written and verbal communication skills.
- Proficiency working with travel and expense report systems.
- Knowledge of departmental and company policies, procedures and practices.
- Ability to multi-task, prioritize and organize work under tight deadlines and changing priorities, tracking and initiating actions efficiently and appropriately for a wide diversity of assignments; and working effectively in a dynamic, demanding, and sensitive environment.
- Comfortable in use and learning of Artificial Intelligence and other technology.
- Knowledge of attorney-client privilege and ability to handle and protect sensitive and confidential information.
- Experience with MS Office Suite.
Qualifications
Minimum Qualifications:
- High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 10 years of relevant experience in an administrative environment.
- Experience in planning meetings and coordinating travel
Preferred Qualifications:
- Experience supporting Executive level manager strongly preferred
- Experience working in a Legal office
Hazardous Working Conditions/Environment
Not Applicable.
Additional Information
Not Applicable.
Testing Designated Position
This is not a Testing Designated Position (TDP).
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence and Equal Employment Opportunity
Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.
Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected].
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
Security, Credentialing, and Eligibility Requirements
As a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
For foreign national candidates:
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three-year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential.
Mandatory Requirements
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**All benefits are dependent upon eligibility.
Click Here For Rockstar Rewards
Notice to Applicants
PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.
As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.
Minimum Salary
USD $34.57/Hr. Maximum Salary
USD $50.10/Hr.
