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Open nowPosted 6 days ago

Administrative Assistant

PACourts22 open roles

Where
Harrisburg, PA
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Your applicationOpen nowAdministrative AssistantPACourts · Harrisburg, PA

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. PACourts postings stay open a median of 2 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.5%3 days
  3. 8.0%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 6 days ago

PACourts median: 2 days open

The posting

The Administrative Assistant provides key operational and administrative support to the Judicial District Operations and Programs Department in Harrisburg. Operating with a high degree of independence under the general direction of the Assistant Director, this role ensures smooth daily operations, efficient workflow, and effective program support.

Notice to Recruiters and Agencies: AOPC does not accept unsolicited resumes from recruiters, agencies, or search firms.

Job Duties

  • Provide administrative support to the Assistant Director of Judicial District Operations and Programs and Judicial Program Administrators.
  • Interact professionally with judges, court administrators, and various judicial departments.
  • Coordinate departmental calendars by reserving conference rooms, scheduling conference calls, arranging meetings or virtual meetings, and adding events to the calendar.
  • Prepare and print materials for conferences and events. Coordinate meetings and educational seminars, including collaborating with off-site facilities to arrange food, lodging, meeting space, parking, and technical needs. Oversee the registration table at off-site events.
  • Update and maintain two PACourts Apps, the President Judge and District Court Administration Resources app and the Office of Behavioral Health Resources app.
  • Perform data entry, compile and present data using insightful spreadsheets, queries, and reports while checking for discrepancies and ensuring compliance with project guidelines.
  • Format, create, and proofread documents, spreadsheets, reports, and presentations using Microsoft Word, Excel, Adobe PDF, and PowerPoint for staff. Use Adobe to create and maintain fillable forms.
  • Update department lists, forms, and resources. Scan and save information electronically to reduce hard copy storage.
  • Arrange travel accommodations for the department and prepare, review, and process expense vouchers for attendees of the Judicial District Operations and Programs’ events.
  • Organize and distribute incoming correspondence. Review and respond to correspondence, Outlook email inboxes, and phone communications. Disseminate questions on the District Discussion listserv and post responses to the App.
  • Monitor the department's inventory of supplies and forms. Manage requests and orders for new or replacement items.
  • Maintain the data in the Name and Address System (NAS) to ensure it is current and consistent with Workday data.

Minimum Qualifications

  • Bachelor’s degree OR
  • Any equivalent combination of experience performing administrative staff work involving a variety of assignments.

Additional Requirements/Preferences

  • Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Adobe.
  • Knowledge of virtual platforms like Zoom, Teams, and WebEx
  • Occasional travel and overnight travel to support off-site events.
  • A valid driver’s license required.
  • Satisfactory criminal background check required.

Job Highlights

  • Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
  • 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
  • Salary increases, employee assistance programs, and retirement plans.
  • Healthcare flexible spending account.
  • 6 weeks paid parental leave for eligible employees.
  • 2 telework days per week available after a training period.
  • Free parking

Salary information

Annual Salary Range: $43,442 - $51,626

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