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Open nowFirst seen 5 days ago

Administrative Assistant

Palm Tree Recruiters10 open roles

Where
New York, United States, Remote
Work mode
Remote
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Your applicationOpen nowAdministrative AssistantPalm Tree Recruiters · New York, United States, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Palm Tree Recruiters's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

Executive Administrative Assistant

Location: Brooklyn, NY (Remote)

Employment Type: Full-Time, mostly remote

Position Overview

We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEOs professional and occasionally personal logistics with precision, discretion, and a high level of service.

We place a premium on professional stability; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles.

Key Responsibilities

  • Calendar & Inbox Management: Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences.
  • Meeting Coordination: Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand.
  • Travel Logistics: Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging.
  • Office Operations: Serve as the primary point of contact for the CEOs office. Manage filing systems, expense reporting (via Concur or similar), and document signatures.
  • Liaison Duties: Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients.
  • Personal Support & Errands: Handle occasional personal tasks and errands to ensure the CEOs daily efficiency remains uninterrupted.

Qualifications & Requirements

  • Experience: Minimum of 5+ years of experience in an administrative capacity.
  • Proven Longevity: A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement.
  • NYC Professionalism: Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape.
  • Technical Proficiency: Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint).
  • Discretion: Absolute integrity and the ability to handle sensitive, confidential financial information.
  • Adaptability: Ability to be "on-call" as needed and pivot quickly when priorities change.

Why Join Us?

  • Competitive salary and performance-based bonus structure.
  • Generous PTO
  • Flexible hours
  • Potential growth within the company.
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