The posting
Resumen This position provides administrative and office support to the district branch operations group, and ensures efficient day-to-day operation within the office. Responsible for handling confidential matters and issues with the highest level of discretion and decorum. Serves as the first point of contact for customers, business officials, and visitors to the local office. Responsabilidades Principal Responsibilities: Responsible for responding to, transferring, and directing incoming calls to the appropriate persons and/or departments. Responsible for greeting clients, suppliers, and visitors to the local office in a professional, friendly manner. Responsible for coordination of on-site conference logistics, including meeting/event scheduling, presentation material compilation, audio visual requirements, and guest refreshments. Serve as meeting note/minute taker as needed. Ensures efficient operations of equipment by completing preventative maintenance requirements, coordinating facility repair calls, and maintaining office supply inventory. Responsible for coordinating travel arrangements, booking confirmation, expense/check disbursement, and management of petty cash systems. Responsible for phone directory maintenance and compiling monthly branch reports. Responsible for providing back up support to internal departments as needed.This position is also responsible for building strong working relationships within the office environment/branch operations group to support achievement of operational objectives and position demands. Additional responsibilities as assigned. Formal Education Requirement: Required Level: x High School Bachelor’s Degree Master’s Degree Other: . Preferred level: High School Bachelor’s Degree Master’s Degree Other: Associates Degree with a focus in Business Administration preferred Minimum Years of Experience Necessary: 5 Additional Information: Ability to successfully manage multiple, competing priorities/task in a fast-paced work environment. Strong communication skills, verbal and written, required. Intermediate to advanced proficiency in Microsoft Office Suite. Strong organizational, time management skills, and detailed orientated. Flexibility to work outside normal working hours, as required. High level of professionalism and diplomacy. Strong project management skills and high attention to detail. Handles confidential matters and issues where the highest level of discretion and decorum. Excellent telephone and communication skills. Ability to handle high volume of telephone calls. Ability to work dependably or in a team environment. Demonstrated ability to making decisions, learn quickly, thinking rationally and exercising good judgment. Work effectively in diverse team environment. REQ-156174
