The posting
Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide
For further details please visit www.pantheon.com
About the Role
Pantheon is looking for an experienced Team Assistant to provide high-calibre administrative support to two Managing Directors within one of our investment teams. This is a varied, fast-paced role for someone who thrives on juggling priorities, working across time zones, and keeping a busy investment team running smoothly.
You'll be part of our central Administrative Team, working closely with fellow Assistants to ensure seamless cover, and liaising with colleagues across our global offices — including San Francisco, New York, Hong Kong, Tokyo, Singapore, Seoul, Bogotá and Dublin — to coordinate meetings, calls and travel across the business.
What You'll Be Doing
- Managing complex, multi-time-zone diaries for the two MDs and using MS Planner to drive team meetings, actions and priorities
- Coordinating a range of recurring committees and calls, including senior partner calls
- Producing agendas, compiling documentation and taking minutes for weekly team meetings
- Leading event coordination for major industry conferences, plus arranging travel for external events and summits
- Arranging national and international travel, including visas, transport and accommodation
- Processing complex multi-currency expenses via Concur and logging G&E
- Supporting onboarding for new joiners and acting as Co-Administrator for the AMEX app
- Registering participants for AGMs, Advisory Boards and conference calls, and maintaining accurate logs
- Conducting Know-Your-Client checks (World Check One, RepRisk) in support of Compliance
- Tracking team and key stakeholder availability, including conference and annual leave schedules
- Maintaining team data on SharePoint and supporting the monthly Vendor Management Audit process
- Acting as a trusted, confidential point of liaison between Pantheon and its associates and business contacts
- Providing broader administrative support and covering for other Assistants as needed
What We're Looking For
- Strong working knowledge of Microsoft Office, including Planner, for running meetings and delegating actions
- A flexible, proactive approach with the ability to manage multiple competing priorities
- Excellent organisational skills and sound judgement in planning your own workload
- High attention to detail and accuracy, even under pressure
- Professionalism, discretion and confidentiality as second nature
- Strong written and verbal communication skills
- Willingness to learn the team's working practices and adapt quickly
- Proven experience supporting a busy team, ideally within financial services or consulting
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.
Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.
