The posting
Overview
Oversee and manage the company's day-to-day human resources and administrative functions. This role serves as a key support to management and employees, ensuring that HR processes, workplace administration, employee relations and HR policies are managed effectively and professionally.
Key Responsibilities
Human Resources Management
o Manage the full employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, promotions, resignation and offboarding.
o Develop and maintain HR policies, procedures, employee handbook and internal guidelines.
o Maintain accurate and confidential employee records and HR documentation.
o Manage employee leave, attendance, working hours and other HR records.
o Support management in workforce planning, manpower requirements and organisational development.
o Coordinate employee performance appraisal and review processes.
o Advise managers and employees on HR policies, employment matters and workplace practices.
o Handle employee grievances, disciplinary matters and workplace issues professionally and confidentially.
o Support employee engagement, welfare and retention initiatives.
o Identify HR process improvements and implement practical solutions suitable for an SME environment.
Recruitment& Staffing
o Manage end-to-end recruitment activities, including job postings, candidate screening, interviews, reference checks and offers.
o Work with hiring managers to understand manpower requirements and prepare appropriate job descriptions.
o Coordinate onboarding and ensure new employees have the necessary documentation, equipment and access.
o Monitor recruitment costs, hiring timelines and manpower requirements.
Payroll & Statutory Administration
o Monthly payroll processing and ensure payroll information is accurate and submitted on time.
o Administer CPF contributions, leave records and other statutory HR requirements.
o Maintain proper employment records and documentation required under applicable Singapore employment legislation.
o Liaise with payroll providers, auditors, government agencies and external parties where required.
o Keep management informed of relevant changes to employment-related requirements and HR practices.
Company Policies, Compliance & Risk Management
o Ensure HR and administrative practices are aligned with applicable Singapore requirements and company policies.
o Assist management with employment-related documentation, policies and procedures.
o Maintain confidentiality of employee and payroll information.
o Support internal audits, inspections and compliance exercises when required.
o Monitor key HR and administrative risks and recommend appropriate corrective actions.
Management Support
o Provide management with regular updates on manpower, recruitment, employee matters and HR related issues.
o Prepare HR reports to management as required.
o Provide practical advice to management on employee related matters.
o Assist with projects involving organisational restructuring, policy development and process improvement
o Undertake other HR responsibilities as reasonably assigned by management.
Office Administration Management
o Manage office and pantry supplies and manage relationships with external vendors.
o Coordinate with building management on office access and security.
o Support company activities and internal communications.
o Develop and maintain practical administrative procedures to improve efficiency and costs.
Qualifications and Experience
o Minimum Degree in Human Resources or Business Management
o Preferably 8 to 10 years of HR experience, with some experience in managerial or supervisory capacity.
o Experience in handling recruitment and employee relations matters
o Experience in payroll, CPF, leave administration and employee records
o Good written and verbal communication skills
o Strong interpersonal skills and ability to work with employees at all levels
o Able to work independently and take ownership of tasks.
o Strong organisational and administrative skills
