The posting
Job Title: Sales & Marketing Administrator Department: Corporate - SalesReports directly to: Director of Sales or Marketing Schedule: Full TimeStatus: ExemptCompensation: Salary
Position Summary: The Sales and Marketing Administrator supports the Commercial Division's sales and marketing efforts by providing part-time administrative and project support to the Director of Marketing and the Commercial Sales Team. This role assists with day-to-day tasks to help execute marketing initiatives, manage sales processes, and ensure smooth team operations. The ideal candidate will bring industry knowledge, strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently in a fast-paced environment. Primary ObjectiveTo provide administrative and project support to the Commercial sales and marketing teams, ensuring the efficient execution of marketing initiatives, smooth management of sales processes, and timely completion of tasks that contribute to the division’s overall growth and success. Duties and ResponsibilitiesRFP Support:Provide essential support in preparing and submitting accurate, on-time Requests for Proposals (RFPs) for the Commercial Division by organizing materials, gathering documentation, and collaborating with the sales and marketing teams to ensure proposals meet client requirements, follow company standards, and maintain consistent branding and formatting. CRM AdministrationMaintain and update the Customer Relationship Management (CRM) system to ensure accurate and organized client and sales data, supporting the Commercial sales team by managing leads, tracking progress, and documenting follow-ups. Assist with pipeline reporting and record maintenance to support sales forecasting and drive efficiency, communication, and growth. Proposal Support:Manage and update proposal templates to reflect current branding and services, while customizing proposals with client-specific details in collaboration with the sales and marketing teams. Ensure all proposals are accurate, professionally formatted, and tailored to meet client needs, supporting high-quality submissions that drive new business opportunities. Presentation Support:Work with the sales and marketing teams to create engaging, branded presentations for client meetings and internal use. Gather, organize, and maintain up-to-date presentation materials, ensuring they are tailored to each audience. Support the preparation of polished, accurate materials for sales pitches, proposals, and team meetings, delivering them on time. Sales Campaign Support:Assist the Commercial sales and marketing teams by organizing campaign materials, managing outreach lists, and tracking progress and follow-ups to ensure timely communication with prospects. Gather and compile performance data to support campaign analysis and reporting, helping identify areas for improvement and ensuring campaigns run smoothly and align with sales goals. Landing Pages and Website Content Support:Work with the marketing team to create and update location-specific landing pages, ensuring accurate information like addresses, hours, rates, and services. Assist with regular website reviews to maintain accuracy, brand consistency, and SEO best practices, while managing new content, images, and updates as locations change. Coordinate with internal teams to keep the website a reliable, user-friendly resource for clients, partners, and guests. Additional Responsibilities: Other tasks may be assigned as needed to support the company’s overall operational and financial objectives, with the expectation that the management remains flexible and responsive to evolving business needs. Attend required staff meetings and complete assigned training modules in a timely manner. Including but not limited to the ability to work flexible hours when needed, particularly during financial close periods and occasional travel for financial reviews, audits, or corporate meetings. May be required. Knowledge, Skills, and Abilities:Competency/Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education/Experience:Minimum of 2 years of experience in a sales role within hospitality, healthcare, or the parking industry, OR a bachelor’s degree in business administration or a related field with at least 1 year of relevant experience in hospitality and/or parking. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva is required. Familiarity with CRM software (such as Salesforce) is preferred, along with a strong interest in pursuing a career in marketing or sales. Prior experience in the hospitality or parking industry is a plus. Certificates and Licenses:A valid driver’s license and reliable transportation are required for this role, along with maintaining an acceptable motor vehicle record with no more than three moving violations within a three-year period. Candidates must also pass and maintain a clean background check. No special certifications are necessary for this position. Advanced Client Management Skills:This role requires strong skills in building and maintaining client relationships by understanding needs, resolving issues quickly, and anticipating changes. Success depends on effectively coordinating across locations and adjusting strategies to ensure client satisfaction and support long-term partnerships. Strong Analytical and Problem-Solving Abilities:The candidate must have the capability to dissect complex data and situations, particularly related to revenue and payroll. This includes pinpointing and rectifying discrepancies in revenue reporting, unraveling the root causes of operational inefficiencies, and creating effective solutions to boost performance. Effective Training and Leadership Skills:A successful Regional Manager needs practical knowledge of basic training methods, operational software, and essential leadership principles to guide teams effectively. They must demonstrate hands-on coaching, team building, and adaptability across multiple sites. Ultimately, flexible leadership, accountability, and clear communication ensure consistent operations and engaged employees. Technological Proficiency:A solid grasp of relevant technology, particularly in PMC’s revenue management and scheduling software, is essential. Collaborating with IT departments and external vendors for the successful rollout of new technologies underlines this requirement. Excellent Communication and Reporting Skills:Regularly reporting to operations and HR, as well as effective communication with various departments and external vendors, is crucial. The ability to communicate complex information in a clear and concise manner is key in this role. Work Environment:The work environment for this role includes both indoor and outdoor settings, requiring collaboration with teams, vendors, and clients on-site and in corporate environments. Associates may frequently use computers and communicate via phone. Physical Demands:Requirements may include extended periods of standing, walking, and the ability to lift moderate weights when necessary. Specific vision abilities—close, distance, peripheral, depth perception, and focus adjustments—may be required to ensure on-site awareness and safety. Cell Phone Use:Employees may be required to use personal cell phones for work-related communication, including coordination with team members, managers, and clients, as well as accessing work applications. Reimbursement for work-related phone usage will follow company policy. Pay Transparency:PMC is committed to pay transparency and equity among all employees and provides employees an environment where pay transparency and dialogue on compensation are allowed. PMC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity. Additional Compensation and BenefitsHealth Benefits – Medical, vision and dental insurance – Upon eligibility 401K – Upon eligibility Supplemental Insurance – Life insurance and critical illnessBonus opportunitiesInternal leadership development programPaid time offPaid trainingTuition assistance through Bellevue University – Up to $5,250 per year Nationwide discounts through Perks at WorkMilitary friendly employer Employee at Will:Employment with PMC is on an at-will basis, meaning either the employee or the employer may end the employment relationship at any time, for any reason, with or without cause or notice, in accordance with applicable laws. A 120-day introductory period applies. Fair Labor Standards Act (FLSA):This position is classified as exempt under the Fair Labor Standards Act (FLSA), meaning employees in this role are not eligible for overtime pay for hours worked beyond 40 in a workweek at a rate of one and one-half times their regular hourly rate. PMC adheres to all applicable federal, state, and local wage and overtime laws, ensuring that compensation complies with these legal standards. All hourly rates will meet or exceed the minimum wage requirements for your specific work location. PMC is compliant with all state workman’s compensation laws. Employee Leave:PMC is compliant with all state specific required and FMLA paid leave requirements, such as sick leave, state paid family leave, etc. Equal Employment Opportunity (EEO) Statement:Parking Management Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. ADA and Equal Employment Opportunity (EEO) Compliance:Parking Management Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and ensure equal employment opportunity. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
