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Open nowPosted today

Administrative Expense Specialist

PERSOL SINGAPORE PTE. LTD.

Pay
SGD 4,000 – SGD 6,000 a month
Where
Singapore
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Your applicationOpen nowAdministrative Expense SpecialistPERSOL SINGAPORE PTE. LTD. · Singapore

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  6. 58.9%60 days
This job: posted today

The posting

Our client is a leading global technology organisation with a strongregional presence, specialising in ICT solutions, telecommunications and smartdevices.

Job Overview This role integrates administrative expense management with internal control compliance. It aims to ensure the compliance, timeliness, and efficiency of representative office administrative and logistical operations through efficient expense application/payment execution and rigorous process internal control management, thereby supporting the smooth conduct of business.

Key Responsibilities

Expense Management & Budget Support Expense Application & Payment Execution

  1. Procurement Requirement Management: Create and submit Procurement Requisition (PR) applications timely and accurately based on business needs.
  2. Payment Application Processing: Receive and review the completeness and compliance of payment application materials; submit expense payment applications promptly to ensure efficient processing of administrative and logistical payments.
  3. PTP Issue Resolution: Drive the resolution of upstream and downstream issues involving procurement and accounting during the payment process (e.g., comprehensive payment issues related to allocation rules and operating rules) to guarantee payment timeliness and quality.

Budget Preparation & Analysis

  1. Annual Budget Preparation: Assist the section chief in organizing expense data across various administrative business modules, providing accurate budget inputs to complete the annual budget preparation.
  2. Expense Analysis & Monitoring: Conduct daily administrative expense analysis and monitor budget execution to provide data support for management decision-making.

Internal Control Compliance & Process Operations Process Planning & Construction

  1. Annual Planning Drive: Formulate annual process plans based on strategic requirements and business challenges, driving the construction, optimization, and operation of processes throughout the year.
  2. Process Architecture Implementation: Establish business process architecture views and lists; promote the implementation of company standard processes within the organization; and build localized processes adapted to local laws, regulations, and customer characteristics based on authorization.

Internal Control Execution & Monitoring

  1. Compliance Monitoring: Routinely test and monitor process execution using tools such as Compliance Testing (CT) and Proactive Review (PR) to identify and correct execution deviations in a timely manner.
  2. Performance Measurement & Evaluation: Regularly measure process performance and review process effectiveness; conduct Process Internal Control Assessments (SACA) to identify and improve issues, ensuring process results meet targets.
  3. To collaborate and communicate directly with Chinese speaking officers, stakeholders, counterparts, and customers in China HQ team

Qualifications

  1. Minimum Diploma in Business Administration or equivalent qualification;
  2. Experience in ICT, service or related working experiences;
  3. Proficient in Microsoft Office Applications;
  4. Solid experience in administrative expense management or internal control compliance
  5. Familiarity with the Procure-to-Pay (PTP) process and relevant laws and regulations
  6. Strong data analysis skills and process optimization mindset
  7. Excellent communication, coordination, and problem-solving abilities
  8. Proficiency in Mandarin is essential to support cross-border collaboration, policy and document interpretation, and communication with the Chinese-speaking stakeholders, including head office, business counterparts, and customers based in China.

Interested candidate please click "APPLY" to begin your job search journey.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [email protected].

PERSOL Singapore Pte Ltd

• RCB No. 200007268E • EA License No. 01C4394

• Registration ID: Heah Sian Wei R23117518

Posting text belongs to the employer. Removal requests: contact us.

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