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Open nowPosted 28 hours ago

Personal Assistant

Plexal (City) Ltd9 open roles

Where
London
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Your applicationOpen nowPersonal AssistantPlexal (City) Ltd · London

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 28 hours ago

The posting

The Role's Purpose

As a Personal Assistant, you will provide day-to-day organisational and administrative support to members of the Senior Leadership Team including the Chief Operating Officer, Chief People Officer and Chief Financial Officer. This will include diary and travel management, relationship building and communication, to both internal teams and external clients and customers. This role will play a key role strategically and operationally in supporting the SLT in leading the Plexal team.

What You'll Do

Diary and inbox management

  • Manage complex calendars using Outlook/Teams, ensuring effective scheduling across time zones and priorities
  • Coordinate high-level internal and external meetings
  • Screen emails and draft responses

Administrative support

  • Book travel, accommodation, and logistics
  • Process expenses and raise purchase orders
  • Prepare basic documents and correspondence

Stakeholder management

  • Act as a key point of contact for senior stakeholders
  • Build strong relationships internally and externally
  • Handle sensitive information with discretion

Coordination

  • Liaise with internal teams to support priorities
  • Ensure deadlines and commitments are met
  • Track key actions and ensure follow-through
  • Support event planning, internal meetings and team away days

Operational oversight

  • Improve processes and systems for executive efficiency
  • Support company-wide initiatives or projects

Other requirements:

  • Business travel across Plexal sites may be required
  • This role may require Security Clearance (See more on clearance eligibility.)

Your Skills

  • Strong organisational skills with the ability to manage multiple priorities and projects simultaneously
  • Confidence to seek out information across the business and push back on conflicting priorities
  • Discretion with sensitive and confidential information
  • Excellent written and verbal communication skills, with the ability to interact effectively with C-level executives and stakeholders
  • Strong problem-solving skills and the ability to make decisions in a fast-paced environment.
  • Proficient in Microsoft Office Suite, specifically:
  • Microsoft Outlook, Teams and Calendar management tools
  • SharePoint and OneDrive for document management

Who You Are

  • Self-motivated and highly organised
  • Ability to thrive in ambiguous scenarios
  • Ability to work in a high-pace environment
  • Willing to learn and develop

Why us?

We thrive in a dynamic and fast-paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head-on. We strongly advocate for maintaining a harmonious work-life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute.

In return we will offer you:

  • Salary: £35,000 up to £40,000 depending on skills and experience
  • Annual bonus scheme
  • A generous pension scheme (with a company contribution of up to 10%)
  • Private healthcare, life assurance and critical illness cover
  • 25 days holiday plus bank holidays
  • Volunteering day

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.

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