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Open nowFirst seen 3 hours ago

Admin and Facilities Assistant (PEZA)

PM Consulting1,531 open roles

Where
Taguig, Metro Manila, Philippines
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Your applicationOpen nowAdmin and Facilities Assistant (PEZA)PM Consulting · Taguig, Metro Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. PM Consulting postings stay open a median of 6 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: first seen 3 hours ago

PM Consulting median: 6 days open

The posting

Work Location: Bonifacio Global City, Taguig

Employment Type: Contractual

Work Setup: Fully Onsite | Dayshift

Job Summary

The Admin and Facilities Assistant will support its Facilities and Compliance team. You'll help look after PEZA-registered assets, keep reports accurate, make sure regulatory requirements are met, and keep day-to-day facilities operations running smoothly. The role covers asset tracking, PEZA transaction processing, document control, and everyday facilities coordination, all to maintain a safe, compliant, and well-functioning workplace.

Key Responsibilities

Asset Management Support (PEZA)

  • Keep the inventory of PEZA-registered assets, such as equipment, BPT assets, and furniture, accurate and up to date
  • Help with asset tagging, tracking, and reconciling PEZA and non-PEZA assets
  • Monitor asset movements, transfers, borrowings, and disposals, making sure each is properly documented
  • Check that asset documents are complete, including invoices, import permits, and PEZA approvals
  • Assist with regular physical inventory counts and asset verification

PEZA Compliance & Documentation

  • Help prepare and submit PEZA reports, such as farm-in and farm-out transactions, transfers, and disposals
  • Make sure documents meet PEZA standards and audit requirements
  • Keep audit-ready files, both digital and physical
  • Coordinate with PEZA officers and internal teams on compliance requirements

Reporting & Data Management

  • Prepare regular asset monitoring reports and variance analyses
  • Look into discrepancies and work with the concerned teams to resolve them
  • Maintain an accurate asset database and tracking system, whether in Excel or a dedicated system
  • Provide data and documents needed for internal and external audits

Administrative & Facilities Support

  • Provide day-to-day administrative support to the Facilities team
  • Prepare reports, presentations, and other documents as needed
  • Schedule meetings and handle logistics for audits, inspections, and vendor visits
  • Help with procurement paperwork and coordinate with vendors on asset and facilities needs

Qualifications

  • Bachelor's degree preferred, or equivalent work experience
  • 2 to 3 years of experience in administrative, facilities, asset management, or compliance roles
  • Experience with PEZA compliance and systems (eZTS, eIPS, AEDS) is an advantage
  • Proficient in Microsoft Office, especially Excel for tracking and reporting
  • Strong organizational and coordination skills with great attention to detail
  • High accuracy and a strong sense of data integrity
  • Good documentation and record-keeping skills
  • Good communication skills and the ability to coordinate with different stakeholders
  • Proactive and a good problem-solver
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