The posting
Description des tâches:LNDS-111 Finance Operations & Reporting Officer II (Fixed-Term - 24 months)Luxembourg - Esch-sur-AlzetteFull-timeFixed-term59,000 - 68,000 € per yearWho we areLuxembourg National Data Service (LNDS) is a brand of PNED G.I.E. an organisation created by the Luxembourg Government, to implement Luxembourg's strategies in research, innovation, and digitalisation. LNDS enables value creation from secondary use of data, for public and private partners and supports the sharing and re-use of public sector data, in a trustable manner. The LNDS service portfolio includes know-how, capabilities, tools, infrastructure, and data services. Through efficient & responsible use of data and improving the secondary use of data, LNDS will support the acceleration of economic, ecological, and societal transitions.Purpose of the job / projectLNDS is growing, resulting in increasing financial operations complexity, expanding audit and compliance requirements, and a growing portfolio of EU-funded projects requiring structured financial reporting and coordination. The role is central to ensuring the organisation's financial operations are executed accurately, documented appropriately and supported by robust financial controls.This role serves as the primary coordinator for finance operations activities, acting as the key point of contact between LNDS, external accounting partners, project teams, auditors, suppliers, and internal stakeholders.The role combines finance operations execution with accounting coordination, audit readiness, financial controls, and project financial reporting responsibilities, with particular focus on EU-funded project reporting.What you will doYou will coordinate operational finance and accounting activities by:• Acting as the primary liaison with LNDS's external accounting partner• Coordinating monthly accounting activities and ensuring timely transmission of supporting documentation• Coordinating accounts payable and accounts receivable processes and progressively contributing to the operational finance activities of the organization• Coordinating invoice processing, payment preparation, and expense administration activities• Ensuring completeness, accuracy, and traceability of finance documentation You will contribute to a robust control environment by:• Maintaining accurate and auditable financial records• Ensuring supporting documentation is properly organised and retained• Monitoring compliance with internal finance procedures and controls• Supporting implementation and improvement of financial control mechanisms• Ensuring transaction traceability and documentation quality across financial processes You will support internal and external audit activities by:• Coordinating preparation of audit documentation and supporting evidence• Acting as a central point of coordination for audit requests• Monitoring audit readiness and documentation completeness throughout the year• Supporting responses to auditor information requests• Contributing to implementation of audit recommendations and corrective actions• Ensuring audit evidence and supporting documentation are maintained throughout the year and not only during audit periods You will support the financial management of funded projects by:• Coordinating the collection of financial reporting inputs from project teams• Consolidating expenditure information across projects and reporting periods• Supporting preparation of financial reports for EU-funded projects• Validating the completeness and consistency of project financial data• Monitoring project expenditures and supporting reporting quality reviews• Coordinating preparation of financial reporting submissions for funded projects and funding bodies. You will support procurement governance activities by:• Maintaining procurement-related financial documentation• Supporting compliance with procurement policies and funding requirements• Assisting with procurement reporting and record maintenance• Ensuring procurement documentation is audit-ready and appropriately archived You will contribute to developing and improving finance processes by:• Identifying opportunities to improve finance workflows, controls and reporting practices• Contributing to the documentation and standardisation of finance procedures• Supporting the implementation and continuous improvement of finance systems and tools• Providing guidance to colleagues on financial documentation and reporting requirementsWho you are• Bachelor's degree in Accounting, Finance, Business Administration, or related field• 15+ years of relevant experience across finance operations, accounting, financial reporting, audit support, project financial reporting, financial controls or related finance functions.• Experience working with accounting processes and financial documentation• Good understanding of financial controls, audit requirements, and reporting processes• Proficient in Microsoft Excel and Microsoft Office tools• Strong attention to detail and accuracy• Excellent organisational and record-management skills• Ability to manage multiple finance priorities simultaneously• Strong stakeholder coordination and communication skills• Ability to work autonomously and collaboratively across functions• Fluency in English; French is considered an advantageAbout usWhat we offer• Dynamic and innovative work environment• Collaboration with diverse stakeholders• Inclusive and diverse culture• European recognition and impactful projects• Shape the future of the data revolutionWhat sets us apart The Luxembourg National Data Service is a modern and dynamic undertaking. We embrace a Lean and Agile mindset, combining the entrepreneurial spirit of a startup with the responsibility of a public body on a national mission. We will be a partner of society and industry, collaborating with a hugely diverse group of stakeholders in public research, public authorities, European institutions, academic and private institutions, and small, medium and large companies. Therefore, we have an international and multilingual character. Even in this rather ambitious context, we preserve a warm and personal atmosphere. Inclusion and diversity are some of our key values. We ensure that everyone has employment and career opportunities in accordance with their skills and aspirations, respecting and being mindful of their individual characteristics. Join LNDS and revolutionise the data economy! Be part of our dynamic team driving innovation and making a tangible impact. Collaborate on cutting-edge projects, gaining European recognition in the prestigious European Data Spaces initiative. Shape a transformative future in the data revolution. Apply now! Information for Recruitment Agencies: LNDS as well as all related entities do not accept any candidate submission from unsolicited third parties. Candidates presented by unsolicited third parties (such as recruitment agencies, head hunters etc.), will not be entered into the recruitment process and will not be considered further. Further on, no contractual relationship will result out of such a submission between LNDS and a third party. LNDS is not obligated nor willing to pay any fee to third parties submitting candidates in this manner. Your data is handled according to the compliance guidelines of LNDS. Data Processing: LNDS is proud to be an equal opportunities employer. We are committed to providing equal access to employment opportunities to all prospective employees within the recruitment process. LNDS complies with and supports all national and local laws pertaining to non-discrimination. Please note that LNDS is supported by Serendi for Talent Acquisition Services. As LNDS's Recruitment Process Outsourcing provider, Serendi is exclusively in charge [...]
