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Open nowPosted 3 days ago

Administrative Executive

POLLISUM ENGINEERING PTE. LTD.

Pay
SGD 2,500 – SGD 3,000 a month
Where
North, Singapore
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Your applicationOpen nowAdministrative ExecutivePOLLISUM ENGINEERING PTE. LTD. · North, Singapore

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on POLLISUM ENGINEERING PTE. LTD.'s own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 3 days ago

The posting

Job description

  • Insurance Responsibilities: • Work with insurance brokers on all insurance and claim matters • Find the best insurance plans and premiums • Check and recommend suitable insurance coverage for the company • Keep all insurance records updated and organized
  • Building and Facilities Management Responsibilities: • Work with consultants, contractors, and authorities on building matters • Handle repairs and maintenance for company buildings and facilities • Do monthly checks to spot issues and plan fixes • Make sure all services follow contract terms • Manage service contracts, including renewals • Keep all related records up to date
  • Vehicle & Machinery Purchasing Responsibilities: • Work with vendors to handle payment, delivery, and registration of new vehicles/machines • Coordinate with internal teams for delivery, registration, and training • Manage R&M (repair & maintenance) contract applications and renewals • Update warranty and purchase details in admin records and SAP system • Handle EZ-Link registration and keep ERP records updated • Maintain all purchase-related records
  • Sales of vehicles & heavy machineries
  • Prepare quotation, packing list and other required documents
  • Coordinate with customer and internal department to arrange inspection and collection/delivery
  • Transfer/Lay-up/Deregister vehicle thru One Motoring
  • Update and maintain records
  • Finance Responsibilities: • Handle bank document submissions and credit card matters • Manage e-banking setup and access • Keep all banking documents organized and records updated
  • Banking and Insurance Guarantees • Handle company bank and insurance documents • Coordinate with banks and insurers for renewals and updates • Keep records accurate and up to date
  • Government Licensing & Renewal Responsibilities: • Apply for and renew various licenses with government agencies (e.g. MOM, HDB, NEA, SCDF, EMA, PUB, BCA, LTA, MPA) • Handle applications for new equipment, noise monitoring, waste disposal, and certifications • Ensure all licenses are kept up to date and records are properly maintained
  • ISO & BizSAFE Management: • Handle documentation and renewals for ISO and BizSAFE certifications • Liaise with auditors and ensure compliance with certification requirements • Maintain and update all related records

Any other duties or responsibilities that may be reasonably assigned by the management, which are aligned with the company’s operations andobjectives.

Requirements:

  • Minimum Diploma in relevant discipline
  • At least 3–5 years of relevant working experience in admin or operations role
  • Proficient in Microsoft Office
  • Able to handle multi-tasking and work with minimal supervision
  • Good written and communication skills in English & Chinese. We are seeking candidates proficient in Chinese to effectively communicate with Chinese-speaking clients.
  • Meticulous, organised, and responsible
  • Able to liaise with government agencies and external vendors

Educational Requirements:

  • Diploma or Degree in Business Administration, Engineering, Logistics, Facilities Management, or a related field.
  • Candidates with relevant certifications in WSH, ISO, BizSAFE, or Facilities Management will have an added advantage.
  • Good understanding of regulatory compliance and government licensing processes (e.g. MOM, NEA, SCDF, BCA, LTA, etc.) is highly preferred.

Posting text belongs to the employer. Removal requests: contact us.

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