Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 39 days ago

Office Coordinator & Executive Assistant

pretiumenterpriseservices117 open roles

Where
Miami - Pretium
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice Coordinator & Executive Assistantpretiumenterpriseservices · Miami - Pretium

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on pretiumenterpriseservices's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. pretiumenterpriseservices postings stay open a median of 8 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 39 days ago

pretiumenterpriseservices median: 8 days open

The posting

Why Pretium Enterprise Services?

With expert business service capabilities, Pretium Enterprise Services (“PES”), is integral to the growth, innovation, and transformation of its global operating companies. Partnering with internal and external businesses and stakeholders to rapidly unlock value for its customers, PES delivers with excellence and ownership, enabling scalable growth.

Position

We are seeking an experienced, organized, professional Office Coordinator/Executive Assistant to support the day-to-day office operations while also supporting multiple senior executives based in our Miami, Florida office. This is an in-office role, with occasional flexibility to work from home when the office is quiet

Key Responsibilities

Office Coordinator:

  • Carry out day-to-day maintenance and upkeep of office areas, equipment, layout, and tidiness of the physical workspace.
  • Act as the on-the-ground point of contact for building management for facilities and maintenance-related matters.
  • Support the enterprise Facilities team by coordinating with vendors, tracking service schedules, and helping maintain vendor relationships.
  • Follow and help reinforce office policies and procedures to support smooth, compliant day-to-day operations.
  • Handle purchasing of office supplies, furniture, equipment, and gifts in line with company purchasing policies and budget guidelines.
  • Keep the office pantry stocked and running, including coffee machines, beverages, food orders, and appliances.
  • Maintain the internal seating plan and coordinate workstation and office moves as needed.
  • Help plan and execute office social events and occasional team-building activities.
  • Coordinate catering logistics for meetings and events.
  • Welcome and assist visitors and guests upon arrival; seat meetings
  • Handle incoming and outgoing mail and packages (USPS, FedEx, etc.).
  • Partner with the Human Capital team to support onboarding logistics for Miami-based new hires.

Executive Assistant:

  • Provide executive and administrative support for multiple senior colleagues in the Miami office, as well as visitors from other offices as needed.
  • Proactively manage dynamic and complex calendars, including scheduling meetings and organizing related logistics, with a view to maximize executives’ efficiency and prioritize appropriately.
  • Prepare, produce, and print necessary materials, including making copies of presentation decks or binders, ahead of scheduled meetings.
  • Assist with arranging complex domestic and international travel.
  • Manage clients and other guest visits in the Miami office.
  • Coordinate dining reservations, ticket purchases, etc. for executives.
  • Function as a point of contact and gatekeeper for executives, representing them and the organization professionally.
  • Process monthly expense reports via Concur.
  • As a member of the administrative team, collaborate with colleagues to provide general Miami office support as needed, which will include providing backup support to other executives (including the CEO/Office of the CEO at times) when administrative team members are out of the office, ordering meals as needed, dropping packages at FedEx or UPS, etc.
  • Maintain the highest standard of ethics and strict confidentiality in all aspects of the position.

Requirements

  • Minimum of five years of relevant office coordination and/or executive support experience.
  • Knowledge of office coordination best practices, systems, and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • A proactive orientation, with strong attention to detail, organizational and planning skills.
  • Ability to occasionally work outside standard business hours (e.g., early mornings, evenings, or urgent requests)
  • Capability to partner with an existing administrative team in a collaborative, effective manner.
  • Maintain a high-level of responsiveness.
  • Strong oral and written communication skills; exceptional phone etiquette and strong writing skills.

What We Offer

This position offers the opportunity to join a collegial, entrepreneurial firm committed to the personal and professional growth of its team members and to maintaining a positive, encouraging work environment where people enjoy working together. The company offers a comprehensive benefits and perks package, including:

  • 401(k) plan with an employer match
  • Health, dental, vision and life insurance
  • Paid Time Off (PTO)
  • 11 firm holidays
  • This is an in-office role, with occasional flexibility to work from home when the office is quiet
  • Annual year-end bonus eligible

Pretium Enterprise Services is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against pretiumenterpriseservices's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on pretiumenterpriseservices's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    pretiumenterpriseservices's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.