Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 3 days ago

Executive Assistant

Prime Headhunting & Recruiting, Inc.278 open roles

Where
Boston, Massachusetts, United States
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive AssistantPrime Headhunting & Recruiting, Inc. · Boston, Massachusetts, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Prime Headhunting & Recruiting, Inc.'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Job Title: Executive Assistant to Real Estate CEO Location: Newbury St., Boston, MA Type: Full-Time Hours: 7:45am- 5:00pm, M-F (an hour for lunch each day)

About Us: We are and executive search firm who has been retain by a boutique real estate development and management company specializing in the restoration and management of walkable real estate assets in historic and authentic neighborhoods. They are looking to add an efficient, driven, and professional Executive Assistant to their team to assist the Owner and his family-based office team. Our clients' mission is to preserve historical architectural detail and traditional craftsmanship while infusing modern enhancements into each of our projects. As a family-owned business, we take pride in fostering a professional yet supportive work environment that values respect and collaboration.

Position Overview: We are seeking a highly motivated, autonomous, and independently driven Executive Assistant to provide comprehensive support to the Executive and their Boston office. As the first point of contact for the business, you will represent our company with a high level of professionalism. You will act as a liaison with C-Suite executives and high-net-worth individuals, anticipating the needs of the office and executive to ensure smooth daily operations. This role is perfect for someone who enjoys a dynamic and varied workday where no task is too small, and every day presents new challenges.

Key Responsibilities:

  • Office Management:Open the office daily, ensure it is well-stocked with beverages and snacks, and handle light duties like making coffee. Ensure the office environment is professional and welcoming for clients and partners. Ensure the location is fully stocked with office supplies and everything is up and running smoothly. Front-desk receptionist, calendaring and scheduling, data-entry, documentation scanning and filing, and general administrative work for the business.
  • Executive Support:Anticipate the needs of the Executive and provide personal assistant tasks, including support for family-related matters (may include scheduling doctor's appointments, arranging catering, traveling etc. tasks will be within reason to help the owner's day move smoothly). Manage calendars, schedule meetings, and appointments, and coordinate business travel arrangements for the owners.
  • Administrative Support:Handle daily office tasks such as scanning documents, digitalizing records, and maintaining filing systems. Assist with media and marketing support, coordinating with relevant teams for business promotions and communications. Act as the first point of contact for high-level stakeholders, including C-Suite executives and high-net-worth clients.
  • Technology & Troubleshooting:Maintain the general office, keeping it running smoothly. This may include troubleshooting technology issues that arise and arranging service if needed to ensure smooth operation of office equipment and software. Adapt and learn new technology as needed.

Qualifications:

  • Proven experience as an Executive Assistant or in a similar administrative role; experience in a family-owned business is a plus.
  • Strong organizational and multitasking skills, with the ability to manage diverse tasks and priorities efficiently.
  • High level of professionalism, particularly in interactions with executives and high-net-worth individuals.
  • Computer proficient, with the ability to troubleshoot independently.
  • Proactive problem-solver with a "no task is too small" attitude.
  • Excellent written and verbal communication skills.
  • Ability to work independently and anticipate the needs of the executive and office without constant oversight.
  • Flexibility in work hours to accommodate the executives dynamic schedule.
  • Professional business attire and presentation required daily.

Why Join?

This is an exciting opportunity for someone who thrives in a fast-paced, ever-changing environment. As a key member of our team, you will have the chance to work with a supportive and respectful family-owned business, contribute to meaningful projects in historic real estate, and take on a highly autonomous role.

We offer a competitive annual salary and discretionary bonuses based on performance. You will have the flexibility to select your healthcare plan, and we will cover 100% of the premium. Additional benefits include a free Newbury St. parking spot, paid holidays, and 2 weeks of PTO/vacation offered to start. We look forward to welcoming a dynamic and self-motivated individual to our team!

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Prime Headhunting & Recruiting, Inc.'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Prime Headhunting & Recruiting, Inc.'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Prime Headhunting & Recruiting, Inc.'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.