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Open nowFirst seen 4 days ago

Executive Assistant

Prime Headhunting & Recruiting, Inc.278 open roles

Where
West Palm Beach, Florida, United States
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Your applicationOpen nowExecutive AssistantPrime Headhunting & Recruiting, Inc. · West Palm Beach, Florida, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Prime Headhunting & Recruiting, Inc.'s own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

An established investment firm is seeking a poised and detail-oriented Executive Assistant to support two partners in their newly established West Palm Beach office. This is a unique opportunity to join a boutique firm known for its thoughtful, long-term approach to investing and its high standard of excellence.

The ideal candidate will bring professionalism, discretion, and a proactive mindset to a dynamic, yet intimate office setting. You will serve as a key point of contact for internal and external stakeholders, including high-net-worth clients and colleagues in the firm's Canadian headquarters.

Key Responsibilities

  • Executive Support: Manage complex calendars, coordinate travel and meetings, and oversee all day-to-day administrative tasks for two senior executives.
  • Financial Transactions: Assist with wire transfers and the coordination of financial activities with precision and confidentiality.
  • Cross-Border Communication: Liaise with the firms Canadian office on a regular basis; strong verbal and written communication skills are essential.
  • Client Interaction: Handle communications and interactions with high-net-worth clients with the utmost professionalism, tact, and discretion.
  • Office Management: Ensure the smooth operation of the West Palm Beach office, anticipating needs and maintaining a highly organized environment.

Qualifications

  • Proven experience in an executive assistant, office manager, or high-level administrative support role.
  • Exceptional organizational skills and the ability to juggle multiple priorities in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Demonstrated discretion in handling confidential information.
  • Strong interpersonal skills and a collaborative approach to problem-solving.
  • Ability to work independently and anticipate the needs of busy executives.
  • Notary Public certification is a strong plus.

Cultural Fit

The firm values individuals who are polished yet approachable, confident yet humble. The West Palm Beach office offers a professional and easy-going environment, ideal for someone who thrives in a collaborative setting while being self-motivated and resourceful.

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  1. A CV for this posting

    Written against Prime Headhunting & Recruiting, Inc.'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Prime Headhunting & Recruiting, Inc.'s form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Prime Headhunting & Recruiting, Inc.'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

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  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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