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Open nowPosted 169 days ago

Resource Coordinator

Prophet15 open roles

Pay
$60,000 – $70,000 a year
Where
Austin, TX
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Your applicationOpen nowResource CoordinatorProphet · Austin, TX

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market. Prophet postings stay open a median of 44 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted 169 days ago

Prophet median: 44 days open

The posting

About the Role

Prophet is looking for a Resource Coordinator who thrives in the details — someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment.

In this role, you'll be a critical connector between our Resource Managers, project teams, contractors, and candidates. You'll participate in the end-to-end mechanics of staffing execution: sourcing and onboarding contractors, managing agreements and invoices, keeping our tracking systems sharp, and ensuring interview pipelines move without friction. You'll also bring a continuous improvement mindset, using AI tools and automation to work smarter and reduce manual lift wherever possible.

This is a role for someone who finds satisfaction in precision and follow-through, who takes ownership over their workstreams, and who understands that great operational support is what allows strategy to actually land.

Your Day to Day

Resourcing Support

  • Support staffing requests from intake through deployment in partnership with Resource Managers
  • Source contractors independently through agencies and direct outreach
  • Serve as a primary point of contact for contractor communication once staffing is confirmed
  • Track contractor availability, start and end dates, and extensions
  • Follow up with project teams on timing or scope changes and escalate resourcing risks as needed

Contractor Coordination & Operations

  • Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign
  • Execute contractor onboarding, including welcome communications and orientation details
  • Create contractor profiles and manage bookings in internal systems
  • Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable
  • Monitor and manage contract changes, amendments, and extensions
  • Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing‑ system
  • Coordinate intake or alignment conversations between contractors, agencies, and internal teams as needed

Recruiting Coordination (Contractor and Full Time)

  • Monitor candidate flow in Greenhouse and support efficient progression through hiring stages
  • Coordinate high volume‑ interview scheduling across stakeholders
  • Manage frequent, real-time schedule changes driven by shifting priorities
  • Prepare and distribute interview guidelines and briefing materials
  • Coordinate interview debriefs and interview logistics

AI Enablement & Workflow Improvement

  • Use AI tools to support resourcing, contractor coordination, and recruiting workflows
  • Identify opportunities to streamline manual processes through AI or automation
  • Maintain clean, structured data to support effective use of AI tools across resourcing operations

What You Bring

  • 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination
  • Experience working with contractors or freelance talent
  • Understanding of the resourcing lifecycle from intake through deployment
  • Comfort sourcing contractors and working with external agencies
  • Strong Excel skills, including pivot tables and tracking
  • Highly organized, detail oriented‑, and dependable
  • Sound judgment and ability to manage competing priorities
  • Comfortable working in fast-paced‑, evolving environments

Location: Austin, TX - 3 days in office required Salary: $60,000-$70,000

Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.

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