The posting
The Legal Support Assistant provides administrative support to attorneys and legal analysts within the corporate legal department, with a primary focus on regulatory compliance matters. The role assists with the administrative coordination of regulatory filings, deadlines, documentation, records, and related legal processes. This position requires strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to effectively manage competing priorities in a fast-paced environment.
Responsibilities Provide administrative support for regulatory compliance activities, filings, submissions, and related legal processes.
Maintain calendars and tracking tools for regulatory deadlines, filing requirements, action items, and deliverables.
Assist with the preparation, organization, formatting, and submission of Regulatory correspondence, filings, reports, and supporting documentation.
Maintain organized regulatory records and supporting documentation to facilitate accurate recordkeeping and timely retrieval.
Prepare, compare (redline), edit, proofread, and format correspondence, reports, presentations, and legal documents.
Manage electronic and physical files in accordance with records retention and confidentiality requirements.
Coordinate meetings, including logistics, materials, documentation, and follow-up activities.
Process invoices, expense reports, and other administrative transactions using internal systems.
Serve as a professional point of contact for internal business partners, external vendors, and other stakeholders, appropriately routing inquiries and requests.
Support department initiatives, audits, examinations, and special projects as assigned.
Knowledge, Skills, Attributes Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) and Adobe.
Experience with document management systems.
Attention to detail and accuracy, particularly when working with deadlines, and documentation.
Ability to maintain and monitor detailed calendars, tracking logs, and recurring deadlines.
Exposure to managing vendor relationships and internal coordination of stakeholders.
Ability to manage confidential and sensitive information with discretion. Requirements
Minimum of three years of administrative or legal support experience preferred, ideally within a legal department, financial services or insurance organization, or other regulated corporate environment (note: minimum 2 years of employment for internal candidates)
Experience working in a hybrid or in office professional environment.
High school diploma or equivalent required; associate degree, bachelor's degree, paralegal studies, or other relevant post-secondary education preferred. Relevant professional experience may be considered in lieu of additional education.
Work Schedule Non exempt position with overtime eligibility. In office position four days per week / one remote workday; with manager approval Standard business hours
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