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Open nowPosted 18 hours agoWe saw it 80 min after it went up

Project Administrator

Protolabs75 open roles

Where
Hyderabad
Work mode
On site
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Your applicationOpen nowProject AdministratorProtolabs · Hyderabad

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. Protolabs postings stay open a median of 13 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: posted 18 hours ago

Protolabs median: 13 days open

The posting

Join the team as our new Project Administrator – India

What You'll Do:

  • Provide administrative and coordination support to multiple Project and Program Managers across a portfolio of enterprise initiatives.
  • Coordinate project governance meetings, including steering committees, workstream stand-ups, and stakeholder reviews.
  • Manage calendars, meeting schedules, logistics, and stakeholder coordination.
  • Prepare meeting agendas, capture minutes, document action items, and track follow-ups through to closure.
  • Coordinate with internal stakeholders and external vendors or consulting partners on scheduling, logistics, and deliverable hand-offs.
  • Flexibly manage priorities and support the broader ePMO team based on changing project requirements.
  • Maintain project plans, trackers, RAID logs (Risks, Actions, Issues, and Decisions), and status dashboards using PMO project management tools.
  • Ensure project documentation, templates, and supporting artifacts are accurate, current, organised, and version-controlled.
  • Maintain project repositories and documentation platforms such as SharePoint and Asana.
  • Support Project and Program Managers in preparing status reports, executive summaries, and project scorecards.
  • Ensure timely updates to project trackers and documentation to maintain visibility across ongoing initiatives.
  • Assist with budget and invoice tracking, expense coding, and basic financial reporting under the guidance of Project and Program Managers.
  • Support adherence to ePMO standards, templates, and the Protolabs Delivery Framework across assigned projects.
  • Compile portfolio-level status updates and reporting packages for PMO leadership.
  • Ensure consistency and accuracy in project reporting, documentation, and governance activities.
  • Coordinate information gathering across project teams to support consolidated portfolio reporting.
  • Assist in onboarding new project resources by coordinating system access, tool setup, and orientation to PMO processes and templates.
  • Help establish and refine repeatable project administration processes, workflows, and templates as the ePMO capability continues to develop.
  • Identify opportunities to improve administrative workflows, project management tool usage, and documentation practices.
  • Recommend and support the implementation of process improvements to enhance efficiency and consistency.
  • Promote standardised administrative practices across projects and programs.
  • Contribute to building scalable project administration capabilities that support the organisation's growing portfolio of enterprise initiatives.
  • Bachelor's degree in Business Administration, Management, or a related field, or an equivalent combination of education and experience.
  • 4+ years of experience in Project Administration, Project Coordination, or similar project support roles.
  • Experience supporting multiple Project or Program Managers across concurrent projects or initiatives.
  • Experience working within a matrixed or cross-functional organisational environment.
  • Demonstrated experience maintaining project documentation, trackers, status reports, and governance records.
  • Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
  • Experience with project management and collaboration tools such as Asana, Microsoft Project, Azure DevOps, Jira, and SharePoint.
  • Ability to learn and adapt to new project management, collaboration, and reporting tools.
  • Experience supporting project budgets, invoice tracking, expense coding, and basic financial reporting.
  • Strong organisational skills with the ability to manage multiple priorities across different Project and Program Managers.
  • Excellent written and verbal communication skills, with the ability to interact confidently with stakeholders at different organisational levels.
  • Ability to collaborate effectively with geographically distributed teams working across different time zones.
  • Strong coordination and follow-up skills, ensuring action items and deliverables are completed within agreed timelines.
  • Ability to handle confidential project and business information with discretion.
  • Strong stakeholder management skills with a proactive approach to supporting project teams.
  • Self-starter with the ability to establish processes and practices rather than simply follow existing procedures.
  • Highly organised and detail-oriented, with a strong focus on documentation accuracy and version control.
  • Proactive approach to identifying gaps and improving project administration workflows.
  • Strong sense of ownership and accountability for assigned responsibilities.
  • Adaptable and flexible, with the ability to respond to changing PMO priorities.
  • Collaborative mindset with a willingness to support multiple teams and projects.
  • Continuous improvement mindset focused on building consistent, efficient, and scalable administrative practices.
  • Experience working in a shared-services or PMO administrative environment supporting multiple Project and Program Managers.
  • Exposure to Agile, hybrid, or Waterfall project delivery methodologies.
  • CAPM certification from PMI or currently working towards a project management certification.
  • Experience with Power BI or similar reporting and dashboarding tools.
  • Experience working in manufacturing, technology, or global enterprise environments.

What's In It For You – India

  • Opportunity to work closely with Project and Program Managers across a diverse portfolio of enterprise initiatives.
  • Exposure to global project management practices, governance frameworks, and enterprise-level programs.
  • Opportunity to contribute to building and scaling project administration capabilities within the ePMO.
  • Hands-on experience with project management tools, reporting dashboards, and governance processes.
  • Collaboration with cross-functional stakeholders and global teams.
  • Opportunity to drive process improvements and contribute to operational efficiency across the PMO.
  • Growth-oriented environment with opportunities to develop project coordination, PMO, and program management expertise.
  • Collaborative global working environment focused on continuous improvement and effective project delivery.
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