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Open nowPosted 7 hours ago

Junior Associate AP/Billing Support

Publicis Groupe Holdings B.V3,128 open roles

Where
San Jose, Costa Rica
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Your applicationOpen nowJunior Associate AP/Billing SupportPublicis Groupe Holdings B.V · San Jose, Costa Rica

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The clock on this job

Early applications get read.

12.4% of postings close within 7 days. Measured by our own scanner across the market. Publicis Groupe Holdings B.V postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.4%7 days
  4. 20.0%14 days
  5. 35.5%30 days
  6. 58.6%60 days
This job: posted 7 hours ago

Publicis Groupe Holdings B.V median: 2 days open

The posting

Company description Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients. Overview Provide support monthly AP processes for the US Agencies on the scope, according to Publicis’ policies (Janus) as well as corporate instructions. Responsibilities Invoice Processing Follow-Up: Monitor invoices that have not been processed and proactively follow up with the AP Production team to identify the cause of delays, coordinate resolutions, and ensure invoices are processed within the expected timelines. Vendor Invoice Approval: Review and approve vendor invoices in accordance with established processes, ensuring that the required information, documentation, and approvals are in place before payment processing. ServiceNow Ticket Management: Create and manage ServiceNow tickets for operational issues and requests, working closely with the AP Production team to provide the necessary information, track progress, and ensure timely resolution. Hedging Contract Requests: Coordinate hedging contract requests for Intercompany Purchase Orders (POs) exceeding EUR 100K. Work with the Treasury team to provide the required information, initiate requests, and ensure appropriate financial risk-management procedures are followed. Vendor Master Data Management: Request and coordinate vendor creations, extensions, and updates within the Altair and Loading Doc systems. Collaborate with the Master Data team to ensure vendor information is accurate, complete, and updated in a timely manner. Urgent Issue Resolution and Agency Support: Address and resolve urgent operational issues affecting the Agency by coordinating with Global SSC Customer Resolution (CR) teams. Proactively manage delays, escalate critical issues when necessary, and ensure business-impacting problems are resolved as quickly as possible. Audit Support and Documentation: Support external, client, and internal audits by gathering, validating, organizing, and providing the required supporting documentation. Ensure information is complete, accurate, and available within established audit timelines. Process Analysis and Continuous Improvement: Analyze existing business processes to identify inefficiencies, bottlenecks, and opportunities for improvement. Develop and promote initiatives that enable more efficient, effective, and standardized ways of executing operations, improving service quality and overall business performance. Qualifications University studies related to Business Administration, Accounting or Finance. B2 English level (oral & written skills). 1 to 2 years of experience related to Accounts Payable or Billing processes, preferably in a Shared Service Center environment. Excel knowledge.

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