The posting
Company description About Publicis Sapient Most companies in the AI era do one of two things: they advise, or they sell you a tool. We do both. Publicis Sapient is a technology company that provides enterprise AI platforms and services, which means we build our own AI platforms and bring the strategists, product thinkers, designers and engineers who make them work inside the world's most complex businesses. It's where people and products shape the future of enterprise, and where your ideas actually reach the organizations that run the world. If you want to question how things are done, learn continuously and do the best work of your career alongside 20,000 people across 28 countries, you're in the right place. Come build with us. Our Commitment to Inclusive Hiring We are committed to fostering and encouraging an inclusive and welcoming environment for everyone and we believe great talent comes from many different backgrounds, experiences, and perspectives. That's why we're committed to creating a hiring process where everyone has an equal opportunity to succeed and feel safe. We welcome applications from all backgrounds and identities including: race, ethnicity, nationality, gender, disability, sexual orientation, gender identity, or religion and value the diverse experiences, perspectives, and strengths they bring to our teams. If there's anything we can do to make our recruitment process more accessible or comfortable for you, please let us know. We're happy to provide reasonable adjustments throughout the application and interview process. You can contact us anytime at [email protected]. Your Safety Matters To Us At Publicis Sapient, we're committed to protecting candidates throughout every step of their journey with us. To help you stay safe from recruitment scams, please remember that our recruiters will only ever contact you from a Publicis Sapient email address. In some cases, we may partner with trusted, vetted recruitment agencies who will clearly identify themselves as working on behalf of Publicis Sapient. If you receive communication from any other domain claiming to represent us, please treat it with caution and contact us at [email protected] Overview Why This Role Matters Publicis Sapient is looking for a Senior Associate – Finance in Italy to join our team of bright thinkers and enablers. You will use your financial acumen, analytical skills, and attention to detail to support Italy’s finance operations. We are on a mission to transform the world, and you will be instrumental in shaping how we do it with your ideas, thoughts, and solutions. Where You’ll Make an Impact As a Senior Associate, Finance & Billing Specialist, you will support Publicis Sapient’s finance operations, ensuring accurate and compliant billing, accounts payable, and month-end closing activities. Working closely with Finance, Operations, Project Management, and Commercial teams, you will manage complex financial processes and contribute to continuous improvement initiatives across the function. Client Billing & Revenue Operations Prepare, review, and coordinate client billing drafts, ensuring all billing information is accurate, complete, and aligned with agreed commercial terms and internal procedures. Manage client account extensions, amendments, and other required changes within the relevant systems Review billing transactions in detail to ensure compliance with company policies, internal controls, and client-specific invoicing requirements. Issue Resolution & Cross-Functional Collaboration Investigate and resolve billing discrepancies, system issues, invoice rejections, and client billing enquiries. Process credit notes, re-bills, and re-generations as required. Provide operational support to the Accounts Receivable team in monitoring outstanding balances and ageing reports. Assist with the identification and follow-up of overdue items, investigate discrepancies where required, and support collection activities to facilitate timely receipt of client payments Identify process improvement opportunities and support operational efficiency and automation initiatives. Financial Close, Controls & Compliance Support month-end, quarter-end, and year-end billing activities to enable timely revenue recognition and financial close. Prepare the necessary files, supporting documentation, and information required for intercompany and intracompany postings. Assist with audit requests and ensure adherence to financial controls, company policies, and statutory requirements. Maintain knowledge of Italian invoicing requirements and support compliance with applicable tax and regulatory standards. Escalate risks, process gaps, and billing issues appropriately, driving resolution through cross-functional collaboration. Adhere to standard operating procedures, financial controls, compliance requirements, and service level agreements. Create and process purchase orders in accordance with company procedures and approval requirements. Ensure that POs contain accurate information and distribute them to the appropriate vendors or internal colleagues for further processing and follow-up. Manage the creation, extension, amendment, and maintenance of vendor records within the relevant systems. Verify that vendor information is complete and accurate and ensure that changes are processed in accordance with established controls and approval procedures Support the review and approval process for vendor invoice payments Provide day-to-day support to colleagues in resolving expense-related issues and queries. Investigate discrepancies, assist with identifying appropriate solutions, and coordinate with relevant teams where further action or clarification is required. Provide broader administrative and operational support to the Finance and Accounting teams as required, contributing to the efficient and accurate execution of day-to-day financial processes and maintaining a high level of data quality and compliance with internal procedures. Actively develop and maintain meaningful working relationships across the business environment. What You’ll Bring to the Team Strong understanding of end-to-end billing processes, including the financial impact of billing transactions and a solid working knowledge of Italian accounting and invoicing principles. Experience preparing intercompany accounting entries and performing related reconciliations. Experience managing complex client billing arrangements across domestic and international engagements. A desire to understand how things work, and willing to take initiative on new and challenging tasks in a fast-paced changing environment. Experience in creating and interpreting financial data and identify issues. Experience in demonstrating good problem-solving skills & identifying potential solutions is a plus. Excellent communication skills, including an ability to collaborate and work well in a team and communicate with multiple stakeholders at various levels Able to work on own initiative and to work to tight deadlines, helped by strong organisational skills and the ability to prioritise tasks Full professional proficiency in Italian is essential due to daily interaction with local stakeholders, vendors, and Italian-language documentation. Fluency in English is also required. Knowledge of Italian invoicing and VAT requirements is mandatory, given the complexity and specificity of local compliance obligations. Strong organizational, prioritization, and time management skills, with the ability to work independently and manage multiple priorities and deadlines in a fast-paced environment. Additional Experience We Value Qualified accountant Significant experience in a billing and/or accounting role Strong educational achievement at school or higher educational institute level Experience working effectively within a globally distributed team environment. Advanced Microsoft Office skills, particularly Excel. Experience with SAP, S/4HANA, or similar ERP billing systems is preferred. Additional information What You'll Get in Return Be at the forefront of digital transformation. "Plugged" into a truly global organization with a start-up mindset. Career growth and training opportunities. A collaborative, agile and diverse regional team. Comprehensive health benefits for you and your family. Generous paid leave and holidays. Wellness program and employee assistance.
