The posting
Line of Service
Advisory
Industry/Sector
Not Applicable
Specialism
Operations
Management Level
Associate
Job Description & Summary
Meet your future team
Join our People Process Outsourcing (PPO) team within Human Capital, where specialists support clients with payroll, immigration and HR administration through a secure digital platform tailored to Luxembourg requirements. You will work closely with payroll experts, HR specialists and international colleagues to deliver compliant and efficient people processes for local and cross-border workforces.
What your role will look like
As a Payroll & HR Administration Associate, you will contribute to the accurate delivery of payroll and HR administration services for a portfolio of clients. Your role helps organisations stay compliant with Luxembourg and international requirements while ensuring employees receive a reliable and seamless payroll experience.
- Deliver end-to-end payroll calculations, including salary, bonuses, benefits, pension contributions, meal vouchers and other compensation components, ensuring accuracy and compliance.
- Prepare and coordinate monthly payroll reporting and declarations with tax and social security authorities.
- Manage payroll-related interactions with Luxembourg authorities, including the CCSS, CNS, ACD and ITM.
- Support the onboarding and payroll implementation of new clients, helping establish efficient and compliant processes from day one.
- Guide clients through their HR administration obligations and provide practical support on day-to-day people processes.
- Advise clients on payroll and HR compliance matters, including situations involving cross-border employment arrangements.
- Collaborate with colleagues across payroll, tax and HR disciplines to deliver consistent and high-quality client outcomes.
Your growth and opportunities
Develop your expertise in Luxembourg payroll legislation while gaining exposure to cross-border employment, tax and social security topics. Over time, you will take ownership of increasingly complex client situations and contribute to onboarding projects and process improvements. You will also strengthen your digital and advisory capabilities through close collaboration with specialists across the team.
The skills you bring
- Bachelor’s degree with 1–2 years of relevant experience, or a Master’s degree in Management, Human Resources, Payroll Administration, Tax Law or a related field.
- Experience or strong exposure to payroll administration and HR-related processes.
- Microsoft Excel: Proficient / Independent use for payroll calculations, data analysis and reporting.
- Microsoft Word: Proficient / Independent use for documentation and client communications.
- Fluency in English and French
Ways of working
- You analyse information logically, identify patterns in payroll and HR data, and use sound judgement to resolve issues accurately.
- You collaborate effectively with colleagues, clients and stakeholders to achieve shared outcomes and deliver a consistent service experience.
- You actively seek opportunities to learn, adapt to new regulations and technologies, and continuously improve the way work is delivered.
- You act with integrity, handle confidential information with care, and uphold high ethical standards in every situation.
Encouragement to apply
The skills listed reflect what matters most to succeed in this role. If your experience aligns with them, even if your path looks different, we encourage you to apply and start the conversation with us.
Take your next step
Contribute to payroll and HR solutions that help organisations operate with confidence and compliance. Build your expertise alongside specialists who value quality, collaboration and continuous learning while supporting clients across Luxembourg and beyond. Grow here. Go further.
Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Accepting Feedback, Accepting Feedback, Accounting Practices, Active Listening, AI Fluency, AI-Human Collaboration, Communication, Compensation and Payroll, Complaint Resolution, Compliance Awareness, Conflict Resolution, Contract Dispute Resolution, Contract Drafting, Contractual Agreements, Contractual Risk Mitigation, Corporate Litigations, Digital Tooling, Emotional Regulation, Empathy, Employee Agreement Drafting, Employee Relations, Employee Relations Investigations, Employee Terminations, Employment Claims, Employment Law Counseling {+ 38 more}
Desired Languages (If blank, desired languages not specified)
Travel Requirements
Not Specified
Available for Work Visa Sponsorship?
Yes
Government Clearance Required?
Yes
Job Posting End Date
