Purchaser

The posting

Overview

The Purchaser is responsible for managing purchasing and procurement activities to ensure equipment, materials, and services are sourced and acquired efficiently, cost-effectively, and in accordance with corporate policies, procedures, and applicable laws and regulations. The role monitors material and service requirements across the organization, coordinates the timely creation and fulfillment of purchase orders, and works closely with internal stakeholders to support operational and project needs.

Collaborating with Finance, Sales, Engineering, Project Management, and other departments the Purchaser understands requirements, evaluates suppliers, and ensures purchasing activities align with business demands. The position works under general supervision, with moderate latitude to exercise initiative, problem-solving skills, and independent judgment, and may provide guidance and support to others on purchasing and procurement processes.

Responsibilities

Sourcing & Vendor Management

· Identify, evaluate, and qualify suppliers and vendors to ensure alignment with organizational requirements.

· Procure materials, equipment, and services based on demand generated through the ERP system and approved business requirements outside of the ERP system.

· Source vendors and obtain quotations for identified parts, materials, and subcontracted services.

· Negotiate pricing, terms, contracts, and delivery schedules to achieve the best overall value for the organization.

· Build and maintain positive working relationships with vendors while monitoring and evaluating supplier performance.

· Analyze sales data, forecasts, and other business inputs to develop purchasing patterns that maximize product availability while minimizing excess inventory and waste.

· Monitor market trends, product availability, pricing, and new supplier opportunities to support informed purchasing decisions

Purchase Order & Bid Administration

· Prepare, review, and process purchase requisitions, purchase orders, and bids accurately and in a timely manner.

· Prepare, review, and distribute bid invitations and requests for quotation (RFQs) to vendors.

· Verify pricing, specifications, quantities, and terms to ensure purchase order accuracy.

· Monitor the status of purchase requisitions and purchase orders to ensure timely fulfillment and delivery.

· Collaborate with suppliers to resolve order discrepancies, shortages, and delivery issues.

· Maintain accurate, organized, and up-to-date procurement records and supporting documentation.

· Ensure all procurement activities comply with company policies, procedures, and applicable legal and regulatory requirements.

Inventory, Quality & Cost Analysis

· Analyze demand forecasts and maintain accurate purchasing demand within the ERP system.

· Monitor inventory levels and collaborate with internal stakeholders to support production and operational requirements.

· Analyze costs, supplier performance, market trends, and purchasing data to identify cost-saving opportunities and process improvements.

· Support departmental budget monitoring by tracking procurement-related spending and reporting variances as required.

· Work closely with the Finance team to ensure accurate procurement reporting and budget alignment.

· Help ensure purchased materials and services meet established quality standards and organizational requirements.

· Support the resolution of supplier quality issues in collaboration with internal teams and vendors.

· Maintain awareness of applicable regulations and support compliance with quality management and procurement requirements.

Continuous Improvement

· Actively participate in continuous improvement initiatives within the Purchasing team and across the organization.

· Identify opportunities to improve procurement processes, workflows, and operational efficiency.

· Support departmental and cross-functional projects that align with organizational goals and priorities.

· Research industry trends, market conditions, supplier capabilities, and new products to provide purchasing insights and recommendations.

· Analyze benchmarking and procurement data to support informed sourcing and purchasing decisions.

· Prepare reports and recommendations based on purchasing, supplier, and market analysis.

Qualifications

Technical Skills

· Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.

· Working knowledge of ERP systems, inventory management systems, and manufacturing planning tools.

· Ability to analyze purchasing data and generate reports to support decision-making.

Core Competencies

· Strong teamwork and collaboration skills with the ability to build effective working relationships across departments.

· Excellent written and verbal communication skills.

· Results-oriented with the ability to manage multiple priorities in a fast-paced environment.

· Strong customer service mindset with both internal and external stakeholders.

· Excellent organizational skills and attention to detail.

· Sound problem-solving and analytical abilities.

· Understanding of procurement processes within an engineering and manufacturing/software environment.

· Knowledge of ISO 9001 quality management systems and procurement requirements.

· Knowledge of Lean manufacturing principles and continuous improvement methodologies.

Education & Experience

· Degree or diploma in Supply Chain Management, Business, Procurement, APICS, PMAC (Supply Chain Canada), or a related field; or an equivalent combination of education and experience.

· Minimum of three (3) years of procurement and supply chain experience in a manufacturing environment.

· Experience using an Enterprise Resource Planning (ERP) system in a purchasing or supply chain capacity.

Benefits

We offer a Total Rewards plan designed with you and your family’s health and wellness in mind that includes:

• Paid days off (i.e. vacation, sick days, bereavement leave)
• Health and Dental plans
• Retirement plans
• Employee and Family Assistance Program (EFAP)
• Employee referral program

We welcome applicants from all backgrounds, regardless of race, color, religion, sex, veteran status, sexual orientation, gender identity, national origin, age, or disability or any other protected characteristics in accordance with applicable federal, state/provincial, and local laws. We're committed to creating a workplace where everyone feels valued and respected.

We appreciate all responses and will acknowledge only those being considered for an interview.

We respectfully request no calls or unsolicited resumes from Agencies.