The posting
The Role Are you organised, detail-focused and interested in playing an important part in the development and manufacture of medicines? We’re looking for a Clinical Trial Supplies Associate to join our Pharmaceutical Sciences team in Nottingham. You’ll help make sure the materials and supplies needed for development and GMP manufacturing activities are available at the right time, correctly controlled and fully traceable. This is a varied, hands-on role combining clinical trial supplies, pharmaceutical materials, procurement, stock control and GMP compliance. You’ll work closely with colleagues across Pharmaceutical Sciences, Quality Assurance, Quality Control and Project Management, giving you excellent exposure to the wider drug development process. Key responsibilities In this role, you will:
Coordinate the sourcing and procurement of materials required for development and clinical trial manufacturing activities. Work with drug substances, excipients, comparator and marketed products, container closure systems, radioactive sources and other pharmaceutical supplies. Liaise with suppliers to obtain quotations, lead times, samples and supporting documentation. Raise orders and coordinate the receipt, booking-in and appropriate storage of materials. Support sampling for identification testing and reference units, working closely with the QC team. Track documentation and material release to ensure supplies are available ahead of planned manufacturing activities. Maintain organised, compliant GMP storage areas, supporting effective stock control and appropriate segregation of materials. Maintain accurate and traceable records for clinical manufacturing materials in line with Good Documentation Practice. Support the coordination and shipment of materials and Investigational Medicinal Products to clients and third parties. Support study-specific monitoring visits, ensuring materials and products can be accurately accounted for. Coordinate reconciliation, returns and controlled disposal of drug substances, IMPs, excipients, comparator products and other clinical trial materials at study close-out. Maintain appropriate stock levels to support ongoing operational requirements. Work closely with Project Scientists, Production Study Managers, Project Managers, QA and QC colleagues, escalating potential supply or timeline issues appropriately. Follow GMP, GxP and site safety requirements at all times.
Skills and experience required Essential:
At least two years' relevant experience in a pharmaceutical, clinical trial supplies, manufacturing, laboratory, materials, warehouse, logistics or similarly regulated environment. Educated to GCSE level or equivalent. Strong organisational skills with the ability to coordinate several activities and priorities. Good attention to detail and a commitment to maintaining accurate records. Ability to work effectively with colleagues across different teams. Confidence communicating with suppliers and internal stakeholders. Ability to work to procedures, deadlines and quality requirements. A safety-conscious and responsible approach to working in a regulated environment.
Desirable:
Previous experience in a GMP or GxP-regulated pharmaceutical environment. Experience with clinical trial supplies or Investigational Medicinal Products. Experience of materials procurement, goods receipt, inventory or stock control. Knowledge of material reconciliation, returns or controlled disposal. Experience working with Quality Assurance or Quality Control teams. Understanding of Good Documentation Practice and traceability requirements.
Learning opportunities You’ll have the opportunity to build your experience across clinical trial supplies and pharmaceutical development while working closely with teams involved in GMP manufacturing, Quality Assurance, Quality Control and project delivery. The role offers practical exposure to the full materials lifecycle, from sourcing and procurement through receipt, release, storage and supply to final reconciliation or disposal. It’s a strong opportunity to develop your knowledge of GMP, GxP, Good Documentation Practice, IMP management and the operational requirements behind clinical drug development.
