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Open nowPosted 139 days ago

Executive Assistant (Hybrid)

Recruiting301 open roles

Where
San Mateo, California, United States
Work mode
Hybrid
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Your applicationOpen nowExecutive Assistant (Hybrid)Recruiting · San Mateo, California, United States

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted 139 days ago

The posting

Executive Assistant – Full Time

Location: San Mateo (Hybrid)

Overview

We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.

Key Responsibilities

  • Provide high-level executive support, including calendar management, travel coordination, and correspondence
  • Coordinate and manage high-touch client interactions and communications
  • Lead and execute end-to-end event planning, including internal and client-facing events
  • Partner closely with executives to manage priorities, logistics, and scheduling
  • Support cross-functional collaboration with global teams, particularly in India
  • Handle confidential information with discretion and professionalism

Qualifications

  • Around 5 years of experience as an Executive Assistant or in a similar role
  • Strong background in event planning and execution
  • Experience supporting global or international teams and working across time zones
  • Prior experience in one or more of the following industries preferred:

o Venture Capital (VC) o Private Equity o Executive Search o Professional Services o Technology, Events, or Marketing environments

  • Exceptional organizational, communication, and multitasking skills
  • High level of professionalism and client service orientation

Benefits & Perks

  • Medical and dental coverage
  • 401(k) with up to 6% match
  • Other perks: Gym, recreation room, free lunch
  • Collaborative and stable team environment (long-tenured EA team)

Work Environment

  • Hybrid schedule with flexibility
  • Highly collaborative, client-facing culture
  • Opportunity to work with global teams and high-level executives
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