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Open nowPosted 152 days ago

Executive Assistant to C Suite - HYBRID

Recruiting301 open roles

Where
Burlingame, California, United States
Work mode
Hybrid
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Your applicationOpen nowExecutive Assistant to C Suite - HYBRIDRecruiting · Burlingame, California, United States

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted 152 days ago

The posting

Executive Assistant to C Suite – Full Time

Location: Burlingame (HYBRID)

Reports to: Chief of Staff

Position Summary:

This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic projects, cross-functional coordination, and company-wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support.

Key Responsibilities

Executive Support • Manage complex calendars, scheduling, and meeting coordination for multiple senior executives

  • Coordinate domestic and international travel arrangements, including detailed itineraries
  • Process and track expenses reports in a timely and accurate manner
  • Act as a liaison between executives and internal/external stakeholders

Office of the CEO Operations

  • Partner closely with the Chief of Staff to support communication flow and organizational priorities
  • Assist in aligning executive activities with broader company initiatives
  • Help “connect the dots” across teams, ensuring follow-through on key action items

Projects & Strategic Initiatives

  • Support and contribute to special projects and strategic initiatives led by executive leadership
  • Conduct research, prepare materials, and assist with execution of high-impact projects
  • Balance ownership of both day-to-day responsibilities and longer-term initiatives

Events & Meetings

  • Plan and coordinate executive-level meetings, including board meetings and leadership offsites
  • Manage logistics such as venue coordination, materials preparation, catering, and technology setup
  • Support internal events and cross-functional gatherings as needed

Qualifications

  • 3–7+ years of experience supporting senior executives or working in operations, administration, or a related role
  • Experience working in fast-paced, complex organizational environments (larger company experience preferred)
  • Proven ability to manage multiple priorities and operate with a high level of organization and attention to detail
  • Strong communication skills, both written and verbal
  • High level of discretion and professionalism when handling sensitive information
  • Proficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms)

Key Attributes

  • Ability to think critically and anticipate needs before they arise
  • Strong problem-solving skills with a proactive mindset
  • Comfortable navigating ambiguity and evolving priorities
  • Collaborative and team-oriented, with a willingness to share responsibilities across functions
  • Capable of balancing tactical execution with strategic awareness
  • Strong interpersonal skills and ability to build trust with senior stakeholders

Work Environment

  • Hybrid work environment with a general expectation of in-office presence several days per week
  • Flexible culture without rigid in-office policies, encouraging collaboration and team engagement
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