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Open nowPosted 181 days ago

Executive Assistant to Founder

Recruiting301 open roles

Where
San Francisco Bay Area, California, United States
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Your applicationOpen nowExecutive Assistant to FounderRecruiting · San Francisco Bay Area, California, United States

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted 181 days ago

The posting

Executive Assistant to Founder – Full Time

Location: San Francisco

Overview

We are seeking a highly organized and proactive Executive Assistant to support a senior executive in a fast-paced, high-growth environment. This role serves as a critical partner in managing daily operations, communication, and priorities, enabling the executive to focus on high-impact work. The ideal candidate thrives in dynamic settings, exercises sound judgment, and takes full ownership of responsibilities

Key Responsibilities Calendar & Scheduling

  • Manage complex, high-volume calendar scheduling, including prioritization, conflict resolution, and meeting preparation
  • Coordinate multi-stakeholder meetings across internal teams and external partners
  • Ensure all meetings are supported with agendas, materials, and relevant context

Inbox & Communication

  • Triage and manage inbox communications with a strong sense of urgency and organization
  • Draft clear, professional communications on behalf of the executive
  • Route requests and follow-ups to appropriate stakeholders (Travel & Events)
  • Coordinate end-to-end travel arrangements, including flights, accommodation, and detailed itineraries
  • Support planning and execution of meetings, offsites, and events (Operations & Project Support)
  • Assist with special projects, ensuring timelines and deliverables are met
  • Maintain organized documentation, workflows, and internal systems
  • Support recurring business operations such as weekly meetings and quarterly planning cycles
  • Monitor and provide insights on time management and priority alignment

Qualifications Required

  • Proven experience supporting senior executives in a fast-paced environment
  • Exceptional organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities with efficiency and accuracy
  • Proficiency with modern productivity tools (e.g., calendar, communication, and collaboration platforms)
  • Comfortable leveraging AI tools to improve efficiency and workflows (preferred)
  • Experience coordinating with external stakeholders such as investors or board members
  • Familiarity with healthcare or technology environments
  • Experience creating standard operating procedures (SOPs) or internal documentation

What Success Looks Like

  • Proactive ownership of responsibilities with minimal oversight
  • Clear, concise, and professional communication
  • Strong follow-through and timely execution
  • Ability to anticipate needs and solve problems independently
  • Effective prioritization in a fast-moving environment

Benefits & Perks

  • Competitive compensation and potential equity
  • Professional development opportunities
  • Health, dental, and vision coverage
  • Flexible paid time off
  • Wellness and commuter benefits
  • Retirement savings options

Work Environment

This role is ideal for someone who enjoys working in a dynamic, high-growth setting and is interested in expanding into broader operations or strategic support roles over time

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