Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 36 days ago

Executive Assistant to CEO

Rehab United10 open roles

Pay
$25 – $35 an hour
Where
San Diego, United States
Work mode
Hybrid
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive Assistant to CEORehab United · San Diego, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Rehab United's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market. Rehab United postings stay open a median of 1 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 36 days ago

Rehab United median: 1 days open

The posting

Executive Assistant to CEO

Rehab United is a family-owned private practice specializing in physical therapy, massage/wellness and fitness. We provide services to seven clinic locations across San Diego County. Our company prides itself on having a fun, family-oriented and community-centric culture, which has earned us recognition as one of San Diego's Best Places to Work by The San Diego Business Journal and one of the Top Company Cultures in the nation by Entrepreneur Magazine. We have also been recognized as one of San Diego's Best Physical Therapists by Expertise, as well as San Diego's Best Rehab Center and Sports Massage Provider by Competitor Magazine.

Our company is positioned to grow exponentially over the next couple of years, and we are looking for a highly organized, personable, dedicated, results-driven Executive Assistant to the CEO to add to our growing team. This individual will serve as the organizational backbone for the CEO while also supporting the growth and operations of our secondary business, Proactive Health Solutions (PHS). The ideal candidate is proactive, polished, detail-oriented, and comfortable building professional relationships with clients, medical professionals, and business partners.

Key Responsibilities:

The following is a representation of some of the main areas of focus for our Executive Assistant to CEO. For the full job description, please contact us for more detailed information. Essential Job Responsibilities:

Executive Support & Administration

  • Proactively manage the CEO's complex calendar, prioritize high-value meetings, protect his time, and resolve scheduling conflicts.
  • Serve as a primary point of contact for internal and external inquiries, managing emails, routing requests appropriately, and drafting correspondence on behalf of the CEO.
  • Coordinate logistics for leadership meetings, including preparing agendas, taking detailed meeting minutes, and tracking follow-up action items.
  • Anticipate the CEO's administrative needs and ensure he is fully prepared with the necessary documents, information, and logistics ahead of meetings and engagements.
  • Maintain organized task and project tracking to ensure important priorities and follow-up items remain on track.

Proactive Health Solutions (PHS) Support

  • Serve as an administrative point of contact for potential PHS clients and business partners, responding to inquiries with energy, professionalism, and polished communication.
  • Track, organize, and manage potential client leads throughout the introductory pipeline.
  • Coordinate discovery calls, client presentations, consultations, and other PHS meetings.
  • Partner closely with the CEO to capture action items from client meetings and ensure follow-up emails, proposals, and materials are prepared and sent accurately and promptly.
  • Help maintain an organized and efficient process for moving prospective clients through the PHS introduction and engagement process.

Required Skills:

  • Exceptional attention to detail and strong organizational skills, with the ability to manage multiple priorities and ensure nothing falls through the cracks.
  • Excellent written and verbal communication skills with the confidence to interact professionally with corporate clients, medical professionals, business partners, and internal leadership.
  • Highly proactive and resourceful with the ability to identify problems, anticipate needs, and bring potential solutions.
  • Strong interpersonal skills and a personable, welcoming communication style.
  • Ability to exercise sound judgment and maintain discretion when handling sensitive corporate, financial, and personal information.
  • Ability to work independently, take ownership of responsibilities, and keep projects and priorities moving forward.
  • Proficiency with modern productivity and business tools, including Microsoft 365, CRM tools, and scheduling software.

Preferred Experience:

  • Previous experience supporting a CEO, executive, senior leader, or leadership team.
  • Experience managing complex calendars, scheduling, correspondence, and meeting logistics.
  • Experience working with clients, customers, business partners, or other external stakeholders in a professional setting.
  • Experience with CRM systems, lead tracking, sales or business development support.
  • Experience coordinating meetings, presentations, or client consultations.
  • Experience in a fast-paced environment requiring a high level of independence, organization, and follow-through.

Incentives/Benefits:

  • Medical, Dental, Vision and Life/AD&D benefit options
  • 401(k) Retirement Program with Company Match
  • Vacation and Holiday Pay
  • Sick Pay (in accordance with State and City law)
  • Free Fit Societe gym membership
  • Discounts on Massage Therapy

Compensation: $25.00–$35.00/hour, depending on experience and qualifications

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Rehab United's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Rehab United's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Rehab United's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.