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Open nowPosted 12 days ago

Administrative Assistant to the Assistant Superintendent of Leadership and Learning

Reynoldsburg City School District

Where
Reynoldsburg, Ohio
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Your applicationOpen nowAdministrative Assistant to the Assistant Superintendent of Leadership and LearningReynoldsburg City School District · Reynoldsburg, Ohio

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12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 12 days ago

The posting

Job Title: Administrative Assistant to the Assistant Superintendent of Leadership and Learning

Reports To: Assistant Superintendent of Leadership and Learning

Contract Length: 252 Days

Exempt/Nonexempt: Non-Exempt

Department: Administration / Leadership & Learning

Reynoldsburg City Schools is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Reynoldsburg, our educators embody the principles outlined in Our Portrait of an Educator, inspiring students to innovate, collaborate, and excel. For more information, visit https://www.reyn.org/about-rcs/mission-vision-values.

Primary Job Function:

The Reynoldsburg City Schools’ Administrative Assistant to the Assistant Superintendent of Leadership and Learning is responsible for providing high-level executive administrative support to ensure the efficient operation of the Leadership and Learning (LAL) department. This role serves as a critical liaison between the Assistant Superintendent’s office, district staff, and external stakeholders, managing complex schedules, federal grant procurement support, processing home education notifications, and facilitating professional development logistics to support the district's instructional framework and OPES-aligned leadership goals.

Minimum Qualifications:

  • High School Diploma or equivalent.
  • Three (3) to five (5) years of successful experience in a high-volume administrative or executive support role.
  • Proficiency in data input, output, and articulation using advanced spreadsheet software (Google Sheets/Excel).
  • Familiarity with Student Information Systems (SIS) and EMIS reporting structures.
  • Must pass a BCI/FBI criminal background check.
  • Valid Ohio driver’s license.

Preferred Qualifications:

  • Associate’s or Bachelor’s Degree in Business Administration, Education, or a related field.
  • Google Workspace Certification (Level 1 or 2).
  • Prior experience in an Ohio K-12 public school district central office.
  • Knowledge of Ohio Federal Grant procurement procedures and the Ohio Department of Education & Workforce (ODEW) CCIP system.

Essential Duties and Responsibilities: Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Executive & Departmental Support Responsibilities

  • Manages the Assistant Superintendent’s complex calendar, including scheduling appointments, interviews, and large-scale conference calls.
  • Manages the end-to-end processing of home education notifications, maintaining accurate student tracking data and preparing official acknowledgement letters in compliance with Ohio Revised Code.
  • Maintains working knowledge of Welcome Center processes, including enrollment and open enrollment applications, to provide seamless service to district families.
  • Leads the planning and facilitation of new hire training for building secretaries and departmental administrative staff.
  • Screens and routes incoming calls and correspondence, exercising high-level tact and discretion regarding FERPA and sensitive district matters.
  • Assists in preparing materials for Board of Education meetings and public presentations.
  • Supports the Central Office team by working scheduled shifts at the front reception desk as needed.

Fiscal, Grant, & Legal Compliance Responsibilities

  • Facilitates the procurement process for all curriculum, instruction, and grant-related items. Ensures alignment with Ohio School Law and District policy.
  • Creates purchase orders, processes vendor requests, and ensures timely payment of invoices in coordination with the Treasurer's office.
  • Adheres strictly to Federal Procurement procedures (Uniform Guidance) and Ohio Revised Code regarding the expenditure of grant funds.
  • Maintains meticulous fiscal records and documentation to ensure audit-ready status for state and federal reviews.

Data, Assessment, & Instructional Support Responsibilities

  • Collaborates with the EMIS and Testing teams to generate data reports that inform instructional decisions aligned with OTES/OPES data requirements.
  • Assists in the logistics, inventory management, and distribution of State (OST), Local, and Vendor Assessments.
  • Utilizes Google Sheets and Microsoft Excel to create complex data spreadsheets tracking student achievement and instructional outcomes.
  • Supports the Office of Leadership and Learning in the preparation of professional development sessions, including digital folder assembly and presentation deck creation.

Knowledge, Skills and Abilities

Knowledge of:

  • Modern office practices and executive-level administrative procedures.
  • Federal and State procurement regulations (2 CFR 200).
  • Ohio Revised Code regarding Home Education and Public Records.
  • Organizational structure of an Ohio public school district and the role of the Board of Education.

Skilled in:

  • Advanced use of Google Workspace (Drive, Docs, Sheets) and Microsoft Office Suite.
  • Project management and prioritizing conflicting needs in a high-pressure environment.
  • Exercising high-level confidentiality, tact, and discretion regarding personnel and student records.

Ability to:

  • Maintain accurate, detailed records and generate comprehensive technical reports.
  • Communicate complex information clearly and professionally to diverse audiences.
  • Work independently with minimal supervision while maintaining a team-oriented mindset.

PHYSICAL DEMANDS & WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in keeping with law.

Physical Demands – While performing the duties of this job, the employee is regularly required to communicate with others. The employee is required to sit or stand and move for extended periods of time. While performing the duties of this job the employee must be able to push, pull, lift and carry over 25 pounds on occasion.

Working Conditions – The employee in this position may experience occasional exposure to blood, bodily fluids and tissue. The employee may also be required to interact with unruly children or distressed adults.

Driving Requirement – This position may require driving to various school sites or events.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the duties required by the employee’s supervisor and or appointing authority.

Posting text belongs to the employer. Removal requests: contact us.

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