The posting
Job Description
The purpose of the class is to supervise the daily activities of the Richland Bounty Bond Court Division, ensuring compliance with all policies, procedures, laws and regulations, and standards of accuracy and professional customer service; to oversee daily court activities and records management, and to perform related administrative, clerical and supervisory work as required. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.
ESSENTIAL TASKS
The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Supervises and participates in the daily clerical and administrative activities of the Richland County Bond Court Division.
Ensures division compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; keeps staff informed of policy and procedural updates.
Supervises nine criminal clerks, one assistant manager, and rotating district clerks; supervisory duties include scheduling, instructing, assigning and reviewing work, maintaining standards, coordinating activities, allocating personnel, assisting with the selection of new employees, acting on employee problems, and recommending employee discipline. Reviews the work of subordinates for completeness and accuracy; evaluates performance and makes recommendations for improvement; offers training, advice and assistance as needed.
Consults regularly with supervisor to review division operations and activities, review and resolve problems, and provide or receive recommendations.
Coordinates personnel and resources to accomplish the orderly processing of cases; investigates problems that affect work flow and recommends or implements corrective measures.
Receives and responds to inquiries and requests for assistance from attorneys, County employees, public officials and the general public; provides information and assistance regarding division activities, services and procedures.
Supervises financial activities for the division, including collecting/recording/balancing fees and other payments, maintaining petty cash, preparing bank deposits, disbursing monies to appropriate trial courts, ensuring security of funds and recording financial transactions processed by the division.
Establishes and ensures the maintenance of accurate and complete case files; forwards files to judges and other court personnel as required.
Coordinates courtroom security with Detention Center personnel.
Supervises preparations for court, including preparing and distributing monthly magistrates’ court date schedules and on-call duty roster, and coordinating activities with attorneys, judges, law clerks and other parties to ensure court proceedings are conducted in an efficient manner for the disposition of cases; assists in the courtroom as needed.
Compiles or monitors administrative and/or statistical data pertaining to division operations; summarizes data; identifies trends and prepares reports; researches department files, court/legal records, database records, electronic data sources, Internet sites and other sources as needed.
Daily enters case information and records into automated case management system; may provide computer software support for the system as assigned.
Drafts, types, enters, revises, processes, copies, files, transmits and/or distributes a variety of forms, records, reports, notices, legal documents, lists, logs and correspondence.
Notarizes documents as needed.
Performs other clerical duties as required, including but not limited to copying and filing documents, sending and receiving faxes, processing mail, ordering office supplies, assembling materials, etc.
Answers the telephone; provides accurate information and assistance to callers and/or forwards calls to appropriate personnel; takes messages as necessary; greets and assists office visitors.
Ensures all staff provide professional and courteous customer service at all times.
Performs duties of subordinates and co-workers in other divisions as necessary to ensure office productivity and uninterrupted court operations.
Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills.
On call 24 hours a day, seven days a week.
INVOLVEMENT WITH DATA, PEOPLE, AND THINGS
DATA INVOLVEMENT:
Requires coordinating or determining time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.
PEOPLE INVOLVEMENT:
Requires supervising or leading others by determining work procedures, assigning duties, maintaining harmonious relations and promoting efficiency.
INVOLVEMENT WITH THINGS:
Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner.
COGNITIVE REQUIREMENTS
REASONING REQUIREMENTS:
Requires performing supervisory work involving policy and guidelines, solving both people- and work-related problems.
MATHEMATICAL REQUIREMENTS:
Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages.
LANGUAGE REQUIREMENTS:
Requires reading journals, manuals and professional publications; speaking informally to groups of co-workers, staff in other organizational agencies, the general public, people in other organizations; presenting training; composing original reports, training and other written materials using proper language, punctuation, grammar and style.
MENTAL REQUIREMENTS:
Requires doing specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.
VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION
VOCATIONAL/EDUCATIONAL PREPARATION:
Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in office administration, business, paralegal studies or a closely related field; Associate’s degree is preferred.
SPECIAL CERTIFICATIONS AND LICENSES:
Must possess a valid state driver’s license.
Must possess or be able to obtain S.C. Notary Public certification.
Must possess NCIC certification.
EXPERIENCE REQUIREMENTS:
Requires over four years and up to and including six years.
AMERICANS WITH DISABILITIES ACT REQUIREMENTS
PHYSICAL AND DEXTERITY REQUIREMENTS:
Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
ENVIRONMENTAL HAZARDS:
The job works within the walls of the County Detention Center with prisoners on a daily basis.
SENSORY REQUIREMENTS:
The job requires normal visual acuity and field of vision, hearing and speaking ability, and color perception.
JUDGMENTS AND DECISIONS
JUDGMENTS AND DECISIONS:
Responsible for actions of others, requiring almost constant decisions affecting co-workers, clients or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent variations from the routine.
ADA COMPLIANCE
Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Compensation Minimum: $62,509.27
