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Open nowFirst seen 3 days ago

Tender Documentation Specialist

Riseup Labs190 open roles

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Your applicationOpen nowTender Documentation SpecialistRiseup Labs

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Share of postings closed within
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  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Job Context:

Riseup Labs is looking for a detail-oriented and proactive Tender Documentation Specialist to manage tender processes, identify business opportunities, and prepare accurate and competitive tender submissions. You will work closely with cross-functional teams to ensure compliance with tender requirements and support the company’s business growth through effective tender management.

Job Responsibilities:

  • Identify, review and analyze EOIs, RFPs, RFQs and tender documents from all relevant sources, and prepare bid/no-bid summaries, eligibility and compliance matrices and submission plans for the Department Lead.
  • Prepare complete, responsive and fully compliant bids in all forms of submission, including manual (hard copy), e-GP and procuring entity portals such as UNGM and UNDP Quantum, for government, semi-government, autonomous, development, banking and financial, NGO/INGO and private sector clients.
  • Prepare technical and financial proposals, concept notes, project proposals, capability statements, CVs of key personnel and other documents required at the pre-sales and project development stage, in coordination with the technical, finance and management teams.
  • Attend pre-bid meetings, record the proceedings, raise clarification queries within the stipulated time and incorporate addenda and clarifications in the bid.
  • Submit bids within the deadline through e-GP, UNGM, UNDP Quantum and other portals, and in hard copy where manual submission is required, and retain proof of submission.
  • Attend technical and financial proposal opening meetings on behalf of the company, sign the attendance and opening records where required, and report the opening results and competitor quotes to the Department Lead.
  • Prepare presentations for client meetings, technical presentations and proposal defense sessions.
  • Ensure that every submission is well organized, professionally formatted and visually presentable, with all mandatory forms, declarations, signatures, seals and supporting documents in place before the deadline, with a view to securing contract awards.
  • Coordinate with banks for the issuance, amendment and extension of tender securities, bank guarantees, performance securities, pay orders, solvency certificates and other bank documents.
  • Maintain the departmental document repository in an organized and version-controlled manner, covering legal and statutory documents (trade license, TIN, BIN/VAT, incorporation documents, tax return acknowledgement), experience certificates, completed contracts, audited financial statements, templates and past bids; review and improve the existing filing structure.
  • Track the validity and renewal dates of statutory documents, registrations and enlistments, and inform the Department Lead well in advance of expiry.
  • Maintain a tender tracker recording submission status, tender securities, technical and financial opening results, evaluation status and post-submission clarifications.
  • Draft joint venture and consortium agreements, letters of intent, powers of attorney, manufacturer and partner authorizations and other bid-related letters.
  • Support the Department Lead in all documentation requirements of the department, including contract documents, negotiation records and periodic reports.

Educational Requirements:

  • Bachelor/Master's degree in relevant fields from any reputed public or private university.
  • Procurement training from BPPA (formerly CPTU), e-GP training or a recognized procurement certification will be an added advantage.

Required Qualification:

  • 3 to 5 years of hands-on experience in tender and bid documentation.
  • Sound working knowledge of the Public Procurement Act 2006, the Public Procurement Rules 2025 and the Standard Tender/Proposal Documents issued by the Bangladesh Public Procurement Authority (BPPA).
  • Proven proficiency in the e-GP system, covering tenderer registration and renewal, document preparation, online tender security and online submission.
  • Practical experience of bid submission through UNGM, UNDP Quantum and other procuring entity portals, including vendor registration and profile maintenance.
  • Working knowledge of the procurement guidelines of development partners such as the World Bank, ADB, JICA, KOICA and UN agencies.
  • Experience in preparing EOIs, technical and financial proposals, RFQs, quotations and framework/LTA bids for government, semi-government and autonomous bodies, banks and financial institutions, NGOs/INGOs and private organizations.
  • Demonstrated ability to write concept notes, project proposals, capability statements, methodologies and work plans that respond directly to the evaluation criteria of the solicitation.
  • Familiarity with bank instruments required in bidding, including tender/bid security, bank guarantees, performance security, pay orders and solvency certificates, and with the formats and lead times for arranging them.

Additional Requirements:

  • Strong command of written English and Bangla, with the ability to draft formal correspondence, clarification requests, covering letters and declarations.
  • Advanced proficiency in MS Word (styles, table of contents, cross-referencing, section formatting), MS Excel, MS PowerPoint and Adobe Acrobat. Working knowledge of a design tool such as Canva or Adobe InDesign will be an added advantage.
  • Proficiency in using generative AI tools for drafting, analysis, summarization and document preparation is a must. Experience in building or working with AI agents will be an added advantage.
  • Candidates with experience in ICT, software, digital content or e-learning tenders will get preference.
  • Careful attention to detail and sound judgement on responsiveness and compliance, with the ability to handle several submissions at once under tight deadlines.

Workplace:

  • Uttara, Dhaka (Onsite)

Working hour:

  • 9.00 AM to 6.00 PM

Salary:

  • Negotiable (Based on experience and skills)

Compensation & Other Benefits: (Applicable for Bangladeshi Employees)

  • Annual Performance Evaluation and Increment
  • Festival Bonus-02 (As Per Company Policy)
  • Group Life and Health Insurance
  • Full Subsidized Lunch/Dinner
  • Annual Retreats
  • Celebration of Events & Occasions
  • Training & Development by Organization Assigned Consultants
  • Weekly 2 holidays
  • Paid Time Off 24 days (CL & SL)
  • Maternity Leave with benefits (As per the company’s policy)
  • Paternity Leave (As per the company’s policy)
  • Beravement Leave (As per the company’s policy)
  • Public Holidays as per Riseup Labs calendar

The Application Process:

  • Telephone Round.
  • Interview with the Tender Lead, Operations & Talent Acquisition Team.
  • Final Interview with CEO
  • Job Offer.

N.B.: Only shortlisted candidates will be communicated in the recruitment process.

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