Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 116 days ago

Events Planner | Academic Affairs

Rockefeller University25 open roles

Pay
$70,000 a year
Where
New York, United States
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowEvents Planner | Academic AffairsRockefeller University · New York, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Rockefeller University's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Rockefeller University postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 116 days ago

Rockefeller University median: 1 days open

The posting

Organization Overview

The Office of Academic Affairs at The Rockefeller University supports the University’s scientific and educational mission by overseeing programs and resources that advance the academic experience of graduate students, postdoctoral researchers, and the broader research community. The office partners with faculty, trainees, and administrative teams to foster academic excellence, professional development, mentorship, and a collaborative environment that enables world-class biomedical research. Overview

Reporting to the Program Manager, the Events Planner works under the guidance of the Events Manager to oversee the planning and execution of symposia and scientific retreats. Working closely with retreat and symposia directors and administrators, the Events Planner supports other Academic Affairs initiatives.

Responsibilities

Position responsibilities include, but are not limited to, the following:

Scientific Retreats

  • Partner closely with retreat directors to plan and execute scientific retreats from concept through completion
  • Cultivate and maintain relationships with external venue sales teams and event managers
  • Track expenses to align with the budget
  • Create and manage online registration systems
  • Oversee logistical planning, including securing event dates, negotiating contracts, coordinating accommodations, planning meals and social activities, and arranging round-trip transportation
  • Develop and distribute retreat materials (e.g., flyers, schedules, posters list, and rooming lists)
  • Serve as the primary point of contact for faculty organizers and participants, managing inquiries and special requests
  • Attend retreat in person, lead on-site execution, and resolve day-of issues
  • Collect participant feedback through surveys and produce summary reports with key insights
  • Conduct post-event evaluations with venue partners to identify improvements for future retreats
  • Reconcile retreat ledgers, maintain organized electronic expense records, and prepare detailed financial summaries

Academic Symposia

  • Track expenses to align with the budget
  • Serve as the point of contact for speakers (internal and external), poster presenters, VIP guests, attendees, and other RU departments
  • Proofread scientific abstracts, bios, and talk titles
  • Create print materials for event promotion and day-of use
  • Enter event details into the RU Calendar of Events
  • Create and manage online registration
  • Coordinate catering, including breakfast, coffee breaks, lunch, and private dinners for VIP guests
  • Collaborate with campus service departments on AV support, room setup, catering, and security, as well as with external partners and institutions.
  • Attend symposia in person, lead on-site execution, and resolve day-of issues
  • Oversee event execution and address the needs of speakers and attendees
  • Process speakers' travel reimbursements, vendor invoices, and internal billing
  • Update the event Basecamp template to track procedures and improvements for future events

Additional Tasks

  • Serve as backup or support as needed for other Academic Affairs events or initiatives.
  • Order and pick up supplies for events or the office.
  • Create purchase orders and work with Accounts Payable to make payments to venues, vendors, and speakers.
  • Update and maintain internal Academic Affairs documents.
  • Create and manage Basecamp projects for events.

Qualifications

REQUIRED QUALIFICATIONS:

  • Must possess a Bachelor's degree in a related field, plus a minimum of three (3) years of related experience.
  • Must be highly proficient in Mac OS, Microsoft Word and Excel, as well as file-sharing platforms such as Dropbox, and project management tools (e.g., Basecamp, Asana, Trello).
  • Demonstrated strong organizational and time-management skills, with keen attention to detail, excellent written and verbal communication, the ability to manage multiple projects and deadlines simultaneously, and a willingness to learn new technologies.
  • Familiarity with budgeting and expense tracking, vendor coordination, contract management, and event registration platforms is essential.
  • Must be able to troubleshoot issues quickly and maintain clear, professional communication across teams.
  • Some events may require work in the evenings or overnight for up to 2 nights at retreats, with advance notice.
  • The right candidate must be able to push/pull carts on weight-bearing wheels weighing approximately 25 lbs., and lift supplies weighing up to 15 lbs. Must be able to tolerate a significant amount of standing, bending, and walking.

PREFERRED QUALIFICATIONS:

  • Proficiency with presentation tools (e.g., InDesign, PowerPoint, Adobe Illustrator, and Photoshop), calendar and scheduling systems, and virtual/hybrid event technologies (e.g., Zoom) is also highly desirable.
  • Prior experience in non-profit or academic settings is a plus.

The Rockefeller University is an equal opportunity employer – veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be determined by various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good-faith and reasonable estimate of the possible compensation range at the time of posting.

Compensation Range: Min

USD $70,000.00/Yr. Compensation Range: Max

USD $78,000.00/Yr.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Rockefeller University's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Rockefeller University's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Rockefeller University's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.