The posting
Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.
We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!
Job Description
Position Summary
We are seeking a proactive, and technology-know-how Executive Assistant to support senior leadership and help drive operational excellence across the organization. This role serves as a trusted partner to executives, ensuring seamless management of schedules, travel, communications, events, and leadership engagements.
The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, anticipates needs before they arise, and leverages modern productivity tools and technology to improve efficiency and execution.
Key Responsibilities
Executive Calendar & Schedule Management
- Manage complex executive calendars, balancing strategic priorities, customer engagements, leadership meetings, and travel commitments.
- Coordinate and prioritize scheduling across multiple stakeholders, time zones, and competing business demands.
- Prepare executives for meetings by organizing agendas, materials, and briefing documents.
- Monitor upcoming commitments and proactively identify conflicts, gaps, and opportunities.
Travel & Logistics Coordination
- Plan and coordinate domestic and international travel arrangements.
- Develop detailed travel itineraries including flights, hotels, ground transportation, customer visits, and executive events.
- Manage last-minute changes and resolve travel-related issues quickly.
- Ensure compliance with company travel policies and expense procedures.
Executive Events & Town Hall Management
- Lead planning of executive meetings, leadership offsite events, town halls, employee forums, and customer-facing events.
- Coordinate venues, technology, communications, catering, registration, and event logistics.
- Develop event timelines and execution plans to ensure delivery.
- Support presentation preparation and meeting materials creation.
Communications & Administrative Support
- Draft, edit, and manage executive communications, presentations, and reports.
- Coordinate leadership meetings and track follow-up actions.
- Handle confidential information.
- Be the primary contact for all partners.
Operational Excellence
- Promote process improvements that increase executive productivity and organizational efficiency.
- Use digital tools to automate workflows, manage projects, and improve collaboration.
- Support leadership teams with reporting, organization, and execution of main programs.
The Essential Qualifications: What You Will Have
- Typically requires a minimum of 6 years of related experience.
- High School Diploma or GED
The Preferred: What You Might Also Have
- Experience supporting Vice President-level or senior leadership roles.
- Advanced proficiency with Microsoft 365, including, Teams, Excel, SharePoint, and Copilot.
- Experience with event management, executive communications, and project coordination.
- Knowledge of budget management and expense reporting processes.
- Demonstrated experience organizing large events, leadership meetings, or company town halls.
- Experience coordinating complex domestic and international travel.
What We Offer:
- Health Insurance including Medical, Dental and Vision
- 401k
- Paid Time off
- Parental and Caregiver Leave
- Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
- To learn more about our benefits package, please visit at www.raquickfind.com.
This position is part of a job family. Experience will be the determining factor for position level and compensation.
At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.
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We are an Equal Opportunity Employer including disability and veterans.
If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (844) 404-7247.
