Office Payroll Specialist

The posting

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

Your Next Opportunity:

The Office Payroll Specialist I plays a foundational role in ensuring the accurate and timely payment of wages for our dedicated employee-owners. This position contributes directly to the operational efficiency of our projects by executing core payroll processes, maintaining meticulous records, and resolving payroll inquiries. Your work helps ensure financial compliance and supports the well-being of the teams building complex electrical infrastructure nationwide.

What You'll Do:

• Process weekly payroll for designated employee groups, ensuring accuracy of hours, deductions, and earnings in accordance with company policies and union agreements.
• Verify and input timecard data, new hire information, and changes to employee records into the payroll system.
• Respond to and resolve routine employee payroll inquiries regarding pay stubs, deductions, tax withholdings, and vacation balances.
• Reconcile payroll data, including timekeeping records, benefit deductions, and tax withholdings, to maintain data integrity.
• Generate payroll reports for internal review and assist with basic auditing procedures.
• Support the preparation and distribution of W-2 forms and other year-end payroll documents.
• Collaborate with Human Resources and Project teams to ensure accurate employee data and timely processing of payroll-related forms.
• Maintain strict confidentiality of all payroll and employee information.
• Stay informed on basic federal, state, and local payroll regulations, as well as relevant union contract provisions.

What You'll Need to Be Successful:

• Strong attention to detail and a commitment to accuracy in all payroll calculations and data entry.
• Proficiency with payroll processing software and timekeeping systems; experience with large ERP systems preferred.
• Solid understanding of basic payroll principles, wage and hour laws, and tax regulations.
• Intermediate skill level in Microsoft Excel for data analysis and reporting.
• Excellent organizational and time management skills to meet weekly and monthly payroll deadlines.
• Effective communication skills to interact professionally with employees, managers, and external partners.
• Ability to work independently on routine tasks and collaboratively within a team environment.
• Demonstrated problem-solving capabilities for investigating and resolving payroll discrepancies.

What You Bring to Us:

• High school diploma or GED required; Associate’s degree in accounting, finance, or a related business field preferred.
• 1-3 years of progressive experience in payroll processing, preferably within a construction or unionized environment, or equivalent experience.
• Experience with multi-state payroll processing is a plus.
• A foundational understanding of union collective bargaining agreements as they relate to payroll.

Travel:

Working Conditions:

• Work is primarily performed in an office environment, requiring prolonged periods of sitting, standing, and computer usage.
• Requires the ability to lift and carry up to 10 pounds occasionally, and perform repetitive motions with hands and wrists.
• Manual dexterity and visual acuity are necessary for data entry and reviewing documents.
• The environment involves typical office noise levels and requires the ability to concentrate on detailed tasks.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Rosendin Electric is an Equal Opportunity Employer.

YOU Matter – Our Benefits

• ESOP – Employee Stock Ownership
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• 3 days of paid sick leave each year
• 3 days of paid Bereavement leave each year
• 3 days of paid Jury Duty
• Medical, Dental, Vision Insurance
• Bonding Leave
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.