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Open nowPosted 11 hours ago

Secretary

Rotana Hotels

Where
Dubai, United Arab Emirates
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Your applicationOpen nowSecretaryRotana Hotels · Dubai, United Arab Emirates

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 11 hours ago

The posting

We are currently seeking an enthusiastic and organized individual with excellent communication and administrative skills to join our Engineering Department as a Secretary.

As a Secretary, you will provide administrative and secretarial support to ensure the smooth day-to-day operation of the Engineering Department. Your responsibilities will include:

  • Manage incoming correspondence, telephone calls, and departmental enquiries.
  • Prepare letters, emails, reports, and other departmental documents.
  • Maintain filing systems, records, calendars, and meeting schedules.
  • Coordinate and monitor planned preventive maintenance (PPM) activities through the maintenance management system (Message Box).
  • Follow up on monthly and quarterly maintenance schedules with contractors and external service providers, ensuring timely submission of maintenance reports.
  • Monitor daily attendance, work schedules, and monthly timesheet submissions.
  • Prepare monthly utilities consumption reports and related data analysis.
  • Raise daily purchase requests, follow up on deliveries, and ensure timely submission of supporting documents to Finance.
  • Arrange departmental meetings, prepare agendas, and take minutes when required.
  • Develop the monthly on-the-job training (OJT) calendar and coordinate training activities for Engineering team members.
  • Coordinate with other hotel departments and perform additional duties as assigned.

Requirements

Education / Qualifications & Experience

  • A college diploma in Secretarial Studies or a related field is preferred.
  • Previous experience in a secretarial or administrative role is required; experience within an Engineering Department is an advantage.
  • Fluency in written and spoken English.
  • Good computer skills, with accurate typing speed of 60 words per minute preferred.
  • Ability to take meeting minutes and prepare clear records of discussions and decisions.
  • Basic knowledge of engineering operations and maintenance terminology is an advantage.

Key competencies include:

  • Understanding Hotel Operations
  • Teamwork
  • Planning and Organization
  • Understanding Differences
  • Customer Focus
  • Adaptability
  • Effective Communication
  • Attention to Detail
  • Drive for Results
  • Confidentiality and Professionalism
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