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Open nowPosted 501 days ago

Part-Time Receptionist / Office Administrator

rscm1 open role

Where
San Francisco, CA
Work mode
On site
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Your applicationOpen nowPart-Time Receptionist / Office Administratorrscm · San Francisco, CA

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Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
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  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 501 days ago

The posting

Part-Time Receptionist / Office Administrator (MWF On-Site)

San Francisco · 24 hours/week

Who We Are

RS Construction is a family-owned heavy-civil contractor based in San Francisco, building concrete and utility infrastructure that keeps the Bay Area moving. As we grow and professionalize our operations, we need a reliable, detail-driven Administrative Assistant to keep the front office running smoothly three days a week.

What You’ll Do

Area Key Tasks

  • Front Desk & Phones Greet visitors, clients, and field crews with a friendly, professional manner. Answer and route incoming calls; take clear, complete messages when staff are unavailable.
  • Mail & Deliveries Accept FedEx/UPS/Amazon and USPS mail, verify counts, and log every inbound/outbound item in our delivery spreadsheet. Prepare FedEx/UPS shipments and arrange same-day pickups when needed.
  • Accounting Support Tag invoices for coding in QuickBooks (no coding required). Match credit-card charges to receipts and flag any discrepancies.
  • Office Inventory & Admin Monitor supplies (water service, printer paper, coffee, basic PPE) and place timely re-orders. Keep the front office, copy area, and supply shelves tidy and stocked.
  • General Team Support Print and bind plan sets, scan documents, and update simple Excel/Google Sheets trackers. Pitch in on occasional event setups or ad-hoc clerical projects.

Schedule & Pay

  • Hours: Mondays, Wednesdays, Fridays • 8:00 a.m.–5:00 p.m. (24 hrs/week)
  • Duration: Open-ended; minimum three-month commitment preferred
  • Compensation: $20–$26 per hour + paid sick leave per SF ordinance

What You’ll Bring

  • Experience: 1-2 years in an office, reception, or customer-service role
  • Skills: Solid MS Office; basic Excel formulas
  • Detail Orientation: Proven habit of double-checking data, names, and numbers
  • People Skills: Clear phone voice, upbeat attitude, and calm under interruptions
  • Bonus Points: Familiarity with QuickBooks or other accounting software; experience in construction, logistics, or mailroom work; bilingual English/Spanish

Why RS Construction

  • Impact You Can See – Your work supports crews who build the roads and utilities your neighbors rely on.
  • Small-Team Culture – Work directly with the COO, project managers, and field leaders—no corporate silos.
  • Growth Opportunity – Learn construction-office fundamentals and expand into bookkeeping or project admin as your interests grow.
  • Stable Schedule – Predictable M-W-F hours leave Tuesdays and Thursdays free for school, family, or a side hustle.

RS Construction is an equal-opportunity employer and welcomes applicants from all backgrounds.

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