The posting
We are seeking a detail-oriented and proactive Project Lead to manage the planning, coordination, and successful delivery of high-impact digital transformation projects. The successful candidate will oversee project execution across various phases, coordinating cross-functional teams, managing project timelines, and ensuring alignment with organizational goals. This role requires a strong background in project management methodologies, risk management, and government processes to support the delivery of modernized public services. Join us in enhancing how government services are delivered and accessed by businesses and individuals across the state.
Key Responsibilities:
- Project Planning and Execution: Develop, execute, and maintain detailed project plans, from initial concept through deployment. Define project scope, timelines, and deliverables, balancing short-term objectives with long-term goals. Monitor project milestones, manage dependencies, and adjust plans as needed to ensure on-time and on-budget delivery.
- Cross-Functional Coordination: Coordinate efforts across diverse teams, including technical, design, and operational teams, ensuring clarity and alignment with project objectives. Serve as the primary liaison between the project team and key stakeholders, facilitating ongoing communication and issue resolution.
- Risk and Issue Management: Proactively identify potential project risks and create actionable mitigation strategies. Conduct regular project health assessments, ensuring transparency of project status and risks with senior stakeholders.
- Stakeholder Engagement and Reporting: Develop and maintain strong relationships with internal stakeholders, facilitating regular updates and feedback sessions. Prepare and present project reports, highlighting key milestones, risks, and changes to ensure alignment with project goals and stakeholder expectations.
- Public Sector Compliance and Documentation: Ensure adherence to relevant public sector standards, guidelines, and policies, including I&IT Directive and the PMO Stage Gate process. Complete required documentation for project phases, including business cases, risk assessments, and impact analyses, ensuring compliance with Ontario Government protocols.
Key Deliverables:
- Detailed Project Plan: Outline timelines, deliverables, resource allocation, and risk assessment.
- Regular Status Updates: Provide stakeholders with consistent project updates and progress reports.
- Risk Management Plans: Identify and document potential project risks, with proposed mitigation strategies.
- Compliance Documentation: Ensure timely completion of all necessary project documentation, aligned with government standards.
SkillsExperience and Skill Set Requirements
Required Experience and Skills:
- Project Management Expertise: Proven experience managing large-scale, multi-phase projects, with a track record of on-time and on-budget delivery. Strong knowledge of project management tools (e.g., Microsoft Project, Jira, Trello, Azure DevOps) for tracking and managing progress.
- Stakeholder Communication and Relationship Management: Demonstrated ability to build and maintain relationships with various stakeholders across multiple departments. Excellent written and verbal communication skills, with experience delivering executive-level project updates and reports.
- Risk and Budget Management: Skilled in risk identification, assessment, and mitigation to manage project risks effectively. Proficiency in project budget planning and monitoring to ensure adherence to financial constraints.
- Public Sector Experience: Familiarity with public sector project management standards, including Ontarios PMO Stage Gate process and other government protocols. Experience managing projects within a regulated environment, with adherence to relevant policies and security practices.
- Technical and Tool Proficiency: Working knowledge of Microsoft Azure cloud platform and related integration practices. Proficiency in online collaboration tools (e.g., Microsoft Teams, Miro, Atlassian Confluence) to facilitate team communication.
- Soft Skills: Adaptability and Problem-Solving: Ability to navigate and respond to changing project demands and constraints. Leadership and Collaboration: Experience building consensus across teams and fostering a positive project team environment. Attention to Detail: Strong organizational skills with an eye for detail in managing complex project deliverables.
Desirable Skills and Experience:
- Agile and Scrum experience, with knowledge of delivering projects in an Agile environment.
- Familiarity with the ITIL framework and Service Ontario/Ministry of Government and Consumer Services procedures.
- Experience with privacy, security, and compliance documentation related to digital transformation projects.
Mandatory Skills
- Proven experience managing large-scale, multi-phase projects, with a track record of on-time and on-budget delivery.
- Strong knowledge of project management tools (e.g., Microsoft Project, Jira, Trello, Azure DevOps) for tracking and managing progress.
- Excellent written and verbal communication skills, with experience delivering executive-level project updates and reports.
- Familiarity with public sector project management standards, including Ontarios PMO Stage Gate process and other government protocols.
- Agile and Scrum experience, with knowledge of delivering projects in an Agile environment.
Nice to Have Skills
- Skilled in risk identification, assessment, and mitigation to manage project risks effectively.
- Experience managing projects within a regulated environment, with adherence to relevant policies and security practices.
