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Open nowFirst seen 11 hours ago

Executive PA

Ruth Maskell36 open roles

Where
St Helier, Jersey
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Your applicationOpen nowExecutive PARuth Maskell · St Helier, Jersey

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Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 11 hours ago

The posting

Executive Personal Assistant

Salary: £38,000 to £45,000

The Opportunity

We are seeking a highly organised, proactive, and professional Executive Personal Assistant to support a senior business leader within a dynamic and fast-growing organisation. Working closely with the People Team and reporting to the Senior People Manager, this is a varied and influential role offering exposure across executive support, international travel management, governance, and marketing administration.

This position is ideal for someone who thrives on working independently, excels at problem-solving, and enjoys managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

  • Provide comprehensive PA support to a senior executive.
  • Manage complex diaries, appointments, and meeting schedules.
  • Prepare documentation, presentations, and correspondence to a high standard.
  • Act as a trusted point of contact, ensuring effective communication and coordination across internal and external stakeholders.

International Travel Management

  • Coordinate extensive domestic and international travel arrangements, including complex multi-country itineraries.
  • Manage travel logistics, accommodation, visas, and schedules with a high level of accuracy and attention to detail.
  • Adapt plans quickly and efficiently in response to changing business requirements.

Governance & Foundation Administration

  • Provide administrative and company secretarial support to a charitable foundation.
  • Coordinate quarterly board meetings, including agenda preparation, meeting logistics, minute taking, and follow-up actions.
  • Maintain governance documentation and records.

Marketing & Communications Support

  • Create, update, and maintain professional marketing materials using Canva.
  • Coordinate website content updates with external agencies and suppliers.
  • Assist with the management and scheduling of content across social media channels.
  • Support broader internal and external communications activities as required.

About You

The successful candidate will be:

  • Highly organised with exceptional attention to detail.
  • Confident working autonomously and managing competing priorities.
  • A skilled communicator with excellent interpersonal abilities.
  • Experienced in executive-level diary and travel management.
  • Comfortable working across administration, governance, and marketing-related activities.
  • Proficient in Microsoft Office and digital collaboration tools, with experience using Canva being advantageous.

This is an exciting opportunity to join a collaborative team and play a pivotal role in supporting senior leadership while contributing to a variety of high-profile business and charitable initiatives.

Why This Role?

Beyond providing traditional executive support, this role offers the chance to work across multiple disciplines, including international business operations, governance, marketing, and communications. It is an ideal position for an ambitious PA looking to broaden their experience and make a genuine impact within a growing organisation.

Benefits (following successful completion of probation)

  • Private Healthcare
  • Competitive Private Pension Scheme with employer contributions
  • Quarterly Performance Bonus
  • Discretionary Annual Bonus
  • Annual Salary Reviews
  • Gym Membership Contribution
  • Regular Social and Team Events
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