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Open nowFirst seen 18 hours ago

Senior Administrator - Corporate Services

Ruth Maskell36 open roles

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Your applicationOpen nowSenior Administrator - Corporate ServicesRuth Maskell

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 18 hours ago

The posting

Participate in team meetings addressing current work, outstanding work and any other matters arising within, or impacting, the team.

​Administer a portfolio of varying degrees of complexity, ensuring the provision of technical expertise and guidance to meet the specific needs and expectations of those clients. Completing Client Due Diligence efficiently and ensuring client profiles are up to date.

To work with the team leader in an efficient and effective manner consulting as and when required to ensure technical accuracy in the delivery of our services.

Provide direct assistance to the more junior members of the team.

To communicate with clients, preferably by phone, and to generally establish a good rapport with both clients and their advisers.

To prepare resolutions for companies and trusts as required.

Prepare and file all statutory returns and submissions whilst ensuring that Client's statutory records and registers are accurately maintained and up to date.

Issue and settle fee notes within the agreed billing timescales and manage this position through regular reviews of client debtor positions.

Prepare and submit payments to authorised signatories for efficient sign off.

Be responsible for ensuring the payments are released before the bank's cut off time.

To keep your line manager informed of developments in your portfolio and to ensure you make them aware of matters, be they technical/risk or compliance related, that need to be brought to their attention or require their input.

Obtain live foreign exchange rates in a timely and efficient manner and execute the exchange of information with the client and any resulting transaction with immediacy.

To always be mindful of Anti Money Laundering and KYC obligations and to conduct the administration of the portfolio in accordance with the P&P manual.

​To proactively involve the Associate Director and/or Head of Corporate Services when a challenge arises that is likely to result in additional time being spent on a matter over and above that which would otherwise be charged.

​To meet CPD requirements by completing any necessary and relevant CPD and required training provided by the business such as Digital skills training.

​Maintain a relevant general knowledge of issues affecting the fiduciary industry generally.

​Support change initiatives where identified and accept action items to ensure that assistance is provided to enable delivery of quality standards in a timely manner.

Qualifications

University degree preferred

Table 4 or 5 - Professional qualification, either legal, accounting or trust, together with evidence of PQE or additional qualifications (e.g. LLB, ACA, STEP)

Knowledge of regulatory issues relating to Trust Company Business and a thorough understanding of best practice in anti-money laundering and corporate governance

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