The posting
Title: Full-Time House Manager & Family Assistant Location: Scottsdale, AZ (85255) Employment Type: Full-time (40 hours/week) Compensation: $30–35/hour, based on experience (paid on the books) Start Date: ASAP Schedule: Monday–Friday, ~9 AM – 5 PM (flexibility appreciated)
Requirements
- Maintain a smoke-free environment
- Reliable transportation and clean driving record
- Able to pass background check
- Up-to-date on vaccinations (COVID, flu, etc.)
- Likes being around children
- Comfortable with dogs and attuned to family life
- Discretion and commitment to privacy required
- Tech-savvy and comfortable with digital tools (Notion, Google Calendar, Google Chat, Android apps). This is a must!
- Strong willingness to learn and adapt to new systems
About Our Family
We are a close-knit, joyful family of five with three young children (ages 7, almost 5, and nearly 3), a friendly 1.5-year-old Labrador, and a lively, activity-filled household. Our home sits on a golf course and is full of movement, projects, and a touch of joyful chaos. One parent works from home in a high-level, tech-focused role and frequently travels on short notice, while the other is a stay-at-home parent with a background in early childhood care.
We’re looking for a skilled, self-driven house manager/family assistant to bring structure, support, and calm consistency to our days. This person will play a key role in keeping our household running smoothly and supporting both parents and kids in the rhythm of daily life.
While this is not a nanny role, we value someone who genuinely enjoys children and can step in for light childcare support when needed - such as backup supervision, transitions, or family travel prep.
Above all, we want someone who feels like part of the extended family: someone who helps us build a home that feels good, flows well, and allows us to create more space for connection and quality time.
Who You Are
You are calm, steady, and solutions-oriented - someone who thrives in dynamic environments and stays a few steps ahead. You notice what needs to be done without being asked and bring thoughtful, grounded energy to the home.
You’re:
- Discreet, professional, and respectful of boundaries
- Warm and attuned to children (especially verbal, emotionally sensitive kids)
- Experienced in managing households and supporting busy families
- Efficient and organized, able to complete tasks in a timely, practical way
- Hospitality-minded, making spaces feel welcoming and well-ordered
- Comfortable managing a backlog of tasks, prioritizing daily needs while keeping longer-term projects on track
- Tech-literate (Notion, Google Workspace, Android programs) and open to learning new systems
- Fragrance-free (due to household sensitivities)
- Comfortable with dogs — walking, training reinforcement, and even supervising pool swims
- Respectful of religious and cultural values
- College-educated, articulate, and mature
- Adaptable and cheerful, with a consistently positive attitude
Bonus: Experience as a project manager, executive assistant, or in a tech-adjacent field is highly valued.
Core Responsibilities
Household Management & Organization
- Create and maintain household systems (closets, pantry, kids’ spaces, storage)
- Oversee donations, reduce paper clutter, and help automate bills when possible
- Prep the home for biweekly housekeeping (Mon & Fri mornings)
- Manage specialty laundry care and occasional dry cleaning
- Assist with guest casita prep and upkeep
- Track projects and follow through on improvements
Meal Planning & Prep
- Plan and prep simple, healthy family dinners (5 days/week)
- Respect dietary restrictions (two lactose-intolerant family members)
- Balance meal prep time with efficiency - nutritious meals without being tied up for hours
- Organize meal delivery or grocery services as needed
- Reset and clean the kitchen after prep
Errands & Inventory
- Grocery shopping, returns, gift shopping, pharmacy runs
- Track and restock pantry, fridge, toiletries, and supplies (Amazon, Costco, etc.)
- Research and order home, pet, or furniture items
- Manage home deliveries and organized mail
Laundry & Linen Care
- Wash, fold, iron/steam, and organize clothing and linens
- Manage seasonal wardrobe and bedding swaps
Pet Care
- Walks and daily exercise
- Reinforce training/commands
- Supervise swimming/pool time
- Schedule vet, daycare, and grooming appointments
Family Support & Logistics
- Occasional backup childcare or supervision
- Pack/unpack kids for school, activities, or camp
- Keep school paperwork, calendars, and registrations up to date
- Assist with finding and coordinating therapists/specialists as needed
Car & Home Oversight
- Fuel, clean, and organize vehicles
- Schedule maintenance (oil changes, inspections, etc.)
- Liaise with contractors, builders, and vendors (renovations, repairs, etc.)
Occasional Travel Support
- Research and plan travel logistics and accommodations
- Pack/unpack family and children
- Provide overnight support during trips if needed
- Suggest creative family experiences (e.g., glamping with the kids)
Qualities We Value
- Efficiency in tasks: Balanced approach to time and results - ensuring projects, meals, and routines are handled effectively.
- Positive and cheerful demeanor: We are seeking someone who brings uplifting, solution-focused energy to our home.
- Adaptability: Willing to pivot smoothly when children are home unexpectedly or schedules change.
- Proactive problem-solving: Able to anticipate needs, address issues, and keep projects moving forward.
To Apply
If this role sounds like the right fit, please email with:
- A short letter introducing yourself and why you’re a great fit
- Your updated resume
- Three professional references (with contact info)
