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Open nowPosted 28 days ago

Administration Coordinator

satelliteoffice-1742766257140 open roles

Where
Pasig, Philippines
Work mode
On site
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Your applicationOpen nowAdministration Coordinatorsatelliteoffice-1742766257 · Pasig, Philippines

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 28 days ago

The posting

To support the day-to-day operations, managing documentation, maintaining accurate CRM records and proactively progressing outstanding actions with doctors and practices.

This is a varied role requiring someone who can work confidently across multiple areas of the program and adapt quickly depending on business needs.

Key Responsibilities

  • Process potential candidate applications, ensuring all required information and documentation is complete. Identify and fast track quality applicants effectively.
  • Administration - prepare, review and process contracts and documentation.
  • Maintain accurate records in HubSpot and SharePoint – including notes, tasks and pipeline stages.
  • Make outbound calls to both practices and candidates.
  • Coordinate interviews and meetings and meet with potential candidates.
  • Manage deadlines and follow-up requirements effectively and autonomously.
  • Be comfortable in varied tasks and prioritise each day effectively.
  • Escalate issues appropriately.

Skills & Experience

  • Confident and professional on the phone and in email.
  • Strong administration and document-processing skills with exceptional attention to detail.
  • Strong organisational and follow-up skills.
  • Highly proactive, self-motivated and autonomous.
  • Versatile and adaptable, with the ability to work across multiple functions and priorities.
  • Comfortable switching between administration, candidate processing, phone-based follow-up, CRM work and general program support.
  • Previous experience in sales, recruitment or another fast-paced client-facing environment would be highly regarded.
  • Experience using HubSpot is highly desirable.
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