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Open nowPosted 29 days ago

Corporate Services Administrator

satelliteoffice-1742766257140 open roles

Where
Pasig, Philippines
Work mode
Remote
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Your applicationOpen nowCorporate Services Administratorsatelliteoffice-1742766257 · Pasig, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on satelliteoffice-1742766257's own form.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 29 days ago

The posting

Role Purpose

The Corporate Services Administrator plays a pivotal role in supporting administrative, operational and communication functions across the company. This role ensures high‑quality, inclusive and timely support for internal teams, members and external stakeholders.

Rostering / Delivery Focus

  • Provide high‑quality administration and customer support for Programs
  • Core responsibilities: rostering support, scheduling, participant communication, incident triaging, phone/email enquiries
  • Additional responsibilities: issuing quotes, booking travel, CRM management
  • Must follow seamless processes and provide clear handover to the other administrator

Key Responsibilities

Organisational Administration

  • Manage central inboxes and phone lines
  • Provide administrative support across all departments
  • Support travel bookings, stationery and merchandise
  • Assist CEO, COO and CFO with diary and meeting management

Data, Systems & Reporting

  • Maintain data integrity across CRM, CMS and project systems
  • Assist with system migrations
  • Support payroll and rostering data entry
  • Ensure correct data entry and linking
  • Follow all paperwork and process requirements

Candidate, Participant & Community Support

  • Act as first point of contact for candidates, participants and weekend staff
  • Support onboarding, applications and communications
  • Coordinate drop‑in sessions, workshops and online events
  • Ensure accessible and inclusive communication
  • Process NDIS quotes and progress reporting

Rostering & Program Logistics

  • Manage rostering systems efficiently
  • Maintain attendance rolls, absentee forms, support worker rosters and WhatsApp groups
  • Identify engagement issues and escalate
  • Complete payroll and timesheet reconciliation

Technology & Equipment Management

  • Support onboarding of new staff
  • Liaise with managers for system access

Communications & Engagement

  • Create accessible templates
  • Distribute timely updates
  • Ensure consistent brand tone

General

  • Participate in staff meetings
  • Maintain confidentiality
  • Support other team members as required

Skills, Knowledge & Attributes

  • Minimum 2 years’ experience in admin, communications or member support
  • Excellent organisation and attention to detail
  • Strong written and verbal communication
  • Problem‑solving and risk management skills
  • Experience with CRM, CMS and project management tools
  • Proactive, flexible and comfortable working remotely
  • Strong interpersonal skills and inclusive practice
  • Governance or payroll experience desirable
  • Knowledge of disability, education or arts sectors advantageous

Selection Criteria

  • Certificate/Diploma in Business Administration (desirable)
  • Proven administrative expertise
  • Strong communication skills
  • Stakeholder engagement and problem‑solving
  • High attention to detail
  • Ability to work across time zones
  • Proficiency with Google Workspace, Microsoft Office, CRM, Asana
  • Strong team collaboration

Person Specification

  • Highly organised, detail‑focused, calm under pressure
  • Strong sense of responsibility and follow‑through
  • Inclusive mindset and commitment to accessibility
  • Enjoys fast‑paced, service‑oriented environments
  • Self‑starter who works across departments to “get the job done”
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