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Open nowPosted 5 days ago

Senior Executive Administrative Assistant / Human Resources

Savannah River National Laboratory14 open roles

Where
Aiken, SC, United States
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Your applicationOpen nowSenior Executive Administrative Assistant / Human ResourcesSavannah River National Laboratory · Aiken, SC, United States

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The clock on this job

Early applications get read.

9.0% of postings close within 7 days. Measured by our own scanner across the market. Savannah River National Laboratory postings stay open a median of 10 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.9%3 days
  3. 9.0%7 days
  4. 15.5%14 days
  5. 34.0%30 days
This job: posted 5 days ago

Savannah River National Laboratory median: 10 days open

The posting

Job Description

Savannah River National Laboratory (SRNL) is seeking a highly skilled, proactive, and discreet Senior Executive Administrative Assistant / Human Resources to support the Chief Human Resources Officer (CHRO) and Human Resources Leadership Team (HRLT).

This high-visibility role is ideal for an accomplished administrative professional who thrives in a fast-paced, dynamic environment and can balance executive-level administrative support with project coordination, communications, procurement, and operational support for the Human Resources organization. The successful candidate will serve as a trusted partner to the CHRO and HRLT, a central point of coordination for HR activities, and a front-facing representative of SRNL Human Resources.

The position requires exceptional organization, sound judgment, professionalism, and the ability to manage sensitive information with the highest degree of confidentiality.

Responsibilities

  • Provide comprehensive, executive-level administrative and operational support to the CHRO and HRLT.
  • Manage the day-to-day operations of the CHRO office, including prioritizing requests, coordinating workflow, and ensuring timely completion of deliverables.
  • Schedule, coordinate, track, and support meetings, interviews, events, conferences, and other HR functions; prepare agendas, presentation materials, meeting notes, action items, and follow-up communications as needed.
  • Coordinate domestic and international travel, including itineraries, travel authorizations, reimbursement documentation, and conference attendance.
  • Compose, prepare, edit, and distribute routine and non-routine correspondence, communications, reports, presentations, and other documents, including materials supporting Board of Directors meetings.
  • Review incoming correspondence and requests; determine appropriate distribution, response, escalation, or follow-up using sound independent judgment.
  • Serve as a central liaison among HR teams, internal stakeholders, and external partners, including the Department of Energy (DOE), DOE contractors, Battelle, and other collaborators.
  • Act as a resource for questions related to HR processes, organizational procedures, and policies; communicate requirements clearly and refer or escalate matters as appropriate.
  • Identify communication gaps, workflow issues, and emerging concerns; recommend practical solutions and elevate matters requiring leadership attention.
  • Coordinate and support HR projects, programs, and task-based activities; help centralize information and establish effective processes for tracking work and deliverables.
  • Maintain the HR monthly reporting schedule and support the timely completion of organizational deliverables.
  • Maintain and update HR SharePoint sites, project documentation, internal webpages, organizational charts, databases, and other HR systems and records, in coordination with HR staff and Communications as appropriate.
  • Deliver responsive and high-impact administrative and project support during periods of increased demand.
  • Track time away and support updates to viewing status within the electronic time reporting system for the assigned organization.
  • Maintain accurate, secure, and well-organized business-sensitive and confidential records and files.
  • Stay current on office technologies, collaboration tools, and administrative best practices to improve efficiency and service.
  • Demonstrate SRNL values, standards of conduct, ethics, and environmental, health, and safety principles in all responsibilities.
  • Perform other related duties and special assignments as required.

Qualifications

Required Qualifications

  • Bachelor’s degree in business administration, human resources, or a related field and ten or more years of progressively responsible administrative experience supporting executive-level leadership, or an equivalent combination of education and experience.
  • A high school diploma or equivalent with 12 or more years of relevant administrative experience may be considered.
  • Demonstrated experience managing complex calendars, meetings, travel, correspondence, and executive office operations.
  • Proven ability to exercise discretion, independent judgment, and sound decision-making while managing competing priorities and deadlines.
  • Strong organizational, critical-thinking, problem-solving, and multitasking skills, with exceptional attention to detail.
  • Excellent written, verbal, and interpersonal communication skills, including the ability to communicate effectively with a wide range of internal and external stakeholders.
  • Demonstrated ability to build productive, professional relationships and work collaboratively across functions.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
  • Experience using SharePoint and other collaboration or document-management tools.
  • Ability to handle highly sensitive and confidential information with professionalism, tact, integrity, and discretion. Ability to maintain a consistent work schedule during core business hours and respond effectively to changing organizational priorities.

Preferred Qualifications

  • Experience supporting senior executives, human resources leadership, or a complex corporate or government-related organization.
  • Experience with procurement processes, purchase requisitions, subcontract administration, expenditure tracking, or related financial/administrative systems.
  • Experience with Power BI, SharePoint administration, webpage maintenance, and/or enterprise reporting tools.
  • Experience working with the Department of Energy, a Federally Funded Research and Development Center (FFRDC), a National Laboratory, or a DOE contractor.
  • Prior experience working in a fast-paced, evolving Human Resources environment.

SRNL is seeking a self-starter who brings professionalism, adaptability, and a service-oriented mindset to every interaction. The successful candidate will be a trusted and resourceful partner who will help enable the CHRO, HRLT, and broader HR organization to operate effectively and deliver exceptional service to the Laboratory.

About Us

"We put science to work!"

Savannah River National Laboratory (SRNL) is a multi-program laboratory applying state of the art science and practical, high-value, cost-effective solutions to complex technical problems to protect the nation. Located at the U.S. Department of Energy’s (DOE) Savannah River Site (SRS) in Aiken SC, the laboratory develops and deploys innovative technologies to address some of the nation’s environmental, energy, and national security challenges.

Battelle Savannah River Alliance (BSRA) is constantly assessing trends to provide the best possible benefits to our workforce. We also negotiate cost effective premiums that will meet the needs of our evolving workforce.

Some of the *Benefits offered to employees include:

*Benefits vary based upon employment status

  • Highly competitive Medical, Dental, and Vision options including HSA options with company provided seed
  • Short- & Long-Term Disability (company paid)
  • Life Insurance Non-Contributary 1X salary (company paid)
  • AD&D Non-contributary 1x salary (company paid)
  • Savings & Investment plan:
  • Qualified Non-Elective Company Contribution of 5% each pay period with immediate vesting Company match 50 cents/dollar up to 8% (5 yrs. vesting in company match)
  • Contributory Life Insurance up to 5x Salary with $1M Cap
  • Contributory AD&D (employee, spouse and children)
  • Paid Time Off
  • Employee Assistance Plan
  • SRNL offers a competitive relocation package to ease the transition process. Domestic and international relocation assistance is available for certain positions.

For more information about our benefits, working here, and living here, visit the “About” tab at www.srnl.doe.gov.

BSRA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. BSRA is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. Please email us at [email protected] with any questions regarding the hiring process or to request an accommodation.

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