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Open nowFirst seen 34 hours ago

Operations Manager

ScaleJet1,298 open roles

Where
Madrid, Spain, Remote
Work mode
Remote
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Your applicationOpen nowOperations ManagerScaleJet · Madrid, Spain, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on ScaleJet's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 34 hours ago

The posting

Our client, Veicolo Agency (www.veicolo.agency), is a growing agency focused on luxury, fashion, apparel, and marketing. They help their clients' brands shine, and they're looking for an organized self-starter to join as an Operations Manager who will be the CEO's right hand.

If you have a real passion for luxury, fashion, apparel, and marketing, and you're excited to help a growing business succeed, this could be your next big career move.

This isn't your typical operations job. They need someone with strategic thinking who can build, improve, and optimize their operations as the agency grows.

What You'll Do:

Project & Process Implementation:

  • Translate the CEO's vision into structured projects.
  • Create project timelines and delegate tasks using PM tools like ClickUp.
  • Track project status and follow up with the team to ensure timely completion.
  • Develop and implement internal workflows (e.g., onboarding, campaign launches, content approvals).
  • Document Standard Operating Procedures (SOPs) to turn ad-hoc tasks into repeatable playbooks.

Research & Tool Evaluation:

  • Research and evaluate new tools and software based on agency needs (e.g., PM tools, creative AI, CRM).
  • Compare pricing, features, and integration compatibility.
  • Recommend the best options with clear pros and cons.
  • Set up trials, test functionality, and present findings to the team.

Internal Systems Buildout:

  • Organize and maintain central documentation across platforms like Google Drive and Notion.
  • Create essential templates for proposals, client reports, and creative briefs.
  • Help implement systems for efficient task tracking, knowledge sharing, and meeting notes.

Team Operations & Coordination:

  • Support seamless team onboarding, including account setup, document access, and introductory materials.
  • Maintain accurate organizational charts, directories, and internal information.
  • Schedule and manage agendas for team meetings.
  • Track accountability on team tasks and priorities to keep everyone aligned.

Founder Support (Strategic Focus):

  • Help the CEO prioritize initiatives and break down big ideas into actionable next steps.
  • Proactively drive forward projects that are in progress.
  • Anticipate potential roadblocks and flag them before they become issues, ensuring smooth operations.

What They're Looking For:

  • A self-starter with a strong sense of accountability who thrives in a dynamic environment.
  • A natural passion for and interest in luxury, fashion, apparel, and marketing the industries their clients operate in.
  • Experience in a client-facing business or agency environment is a big plus.
  • Proven ability to translate goals into concrete projects and manage workflows.
  • Experience with project management tools (ClickUp experience is a plus!).
  • Strong research and analytical skills for evaluating software and tools.
  • Excellent organizational skills for building and maintaining internal systems.
  • A proactive approach to problem-solving and anticipating needs.
  • Exceptional communication and coordination skills.

Ready to play a pivotal role in a growing agency? Apply now!

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