The posting
Job Description
The Opportunity
Save the Children believes every child deserves a future. In Bhutan and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.
The position holder will have prime responsibility to ensure functional effective and efficient accounting system and timely recording and posting of voucher in Agresso FMS. The position holder is also responsible for provision booking of expenses, checking of various claims for approval and monitoring accounts including Field offices. The position holder will also be responsible for documentation of finance function. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY :
- Responsible for properly filing, archiving and availability of relevant vouchers and documents.
- Coordinate with Supply chain department, Secretariat function and other department for original invoices and its’ proper recording as per remittance id.
- Downloading the invoices from Prosave for initiating the payment process.
- Support in document disposal process as mentioned in Finance Manual.
- Collection of documents from field offices, follow up with field offices and file properly.
- Ensure that cheque books are kept securely.
- Responsible for securely maintaining banking documents/ conversations/ offers.
- Support in audit by providing the documents on timely basis.
- Follow monthly calendar to ensure that transactions are correctly recorded in system.
- Register and post general Journal voucher
- Posting reclassification GLACOS received from budget holder, FPA after ensuring that there is proper approval
- Post in Aggresso the bank transfer vouchers and remittance to field offices and Partners
- Support Accounts Payable function in reviewing the invoices
- Support Finance Operation Manager in balance sheet review of Nepal and Bhutan Office and take necessary action.
- Registering the supplier/ resource person in S2B for processing the payment.
- Review the expenses claim of staff.
- Provide documents/ voucher for reporting to donor or other purposes.
Counter Fraud and Safeguarding Responsibilities:
- Take all necessary and appropriate steps to prevent abuse, exploitation, neglect, harm and modern slavery within their areas of responsibility, and in the way they conduct themselves, report and respond to all incidents and concerns whether online or in person, and comply with the Safeguarding Policy and Procedure.
- Take all necessary and appropriate steps to prevent fraud, bribery, and corruption within their areas of responsibility, report and respond to all incidents and concerns and comply with the Counter-Fraud, Bribery and Corruption Policy and Procedure. All types of fraud, bribery, and corruption must be prevented, including where it benefits the organisation (SCI).
Qualifications and Experience:
- Bachelor’s degree in Commerce, Business Administration, Business Studies or related disciplines
- Minimum 3 years working experience in related field (preferable on INGOs/ NGOs)
- Skills on Accounting Software & MS Excel.
- Knowledge on ERP module
- Good command in English and Nepali language
- Coordination and communication Skills
- Time Management
- Presentation and problem solving skills
- Analytical and Supervisory Skill
Required No.(s): 1 (Nepalese Citizen Only)
Contract length: 5 Months (Short term)
Location: Kathmandu, Country Office
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.
